Remote Executive Assistant & Operations Partner

VaVa Virtual Assistants; United States; Remote; USD 27,552 - 41,328; Part time

Job summary

VaVa Virtual Assistants is seeking a skilled Virtual Executive Assistant to serve as the operational backbone for clients, handling back-office support with precision and reliability.

As a remote contractor (1099), you will manage calendars, inboxes, travel plans, CRM data, and document preparation across time zones, while upholding VaVa's standards of professionalism and client care.

Qualifications

• 3+ years in executive or administrative support, including direct support to at least one executive.
• 1+ year remote/virtual work experience.
• Available at least 20 hours per week for high-touch clients.

Responsibilities

• Manage client inboxes with prioritized responses and clean follow-ups.
• Coordinate calendars across time zones and schedule meetings.
• Plan logistics for virtual and in-person meetings and events, with post-event follow-up.
• Prepare polished presentations, reports, and materials.
• Conduct research and deliver findings in a concise format.
• Draft and edit correspondence on behalf of the client.
• Maintain CRM records and ensure data accuracy.
• Handle confidential information with discretion.
• Anticipate client needs and surface potential issues.
• Collaborate with VaVa contractors for shared projects.
• Manage tasks across Google Workspace, MS 365, PM tools, scheduling software.
• Communicate status, deadlines, and blockers to the client.
• Support travel planning and contingencies.
• Handle additional admin requests with a solution-focused approach.

Skills

Executive support

Administrative support

Virtual work

US work authorization

Time management

Communication

Calendar management

Travel coordination

AI tools

Webinar support

Calendly

Zapier

Trello

Asana

ClickUp

Notion

Monday.com

Google Workspace

Microsoft Office

Slack

Zoom

CRM experience

Documentation

Education

Administrative certification

Google Workspace certification

Tools

Trello

Asana

ClickUp

Notion

Monday.com

Google Workspace

Microsoft Office

Job description

VaVa Virtual Assistants is seeking a skilled Virtual Executive Assistant to serve as the operational backbone for clients, handling back-office support with precision and reliability.

As a remote contractor (1099), you will manage calendars, inboxes, travel plans, CRM data, and document preparation across time zones, while upholding VaVa's standards of professionalism and client care.