Remote Executive Assistant to Senior Leaders

Aramark; Philadelphia (Philadelphia County); Remote; USD 45,000 - 60,000; Full time

Job summary

Aramark is seeking an Executive Administrative Assistant to support the Senior Leadership Team with a broad range of administrative duties in a remote-capable role, preferably placed in the Eastern Time Zone.

You will manage calendars, prepare confidential documents, create PowerPoint presentations, arrange travel, and assist with budgets and financial records while maintaining high discretion and professionalism across all levels of management.

Qualifications

• 3 - 5 years of administrative experience supporting an executive leader.
• Requires an associate degree or equivalent experience.
• Excellent written and verbal communication with discretion.
• Advanced skills in PowerPoint and MS Office Suite (Excel, Word, Outlook).

Responsibilities

• Proactively manage calendar to accommodate shifting priorities and independently schedule appointments including conference calls and video conferences
• Compose, prepare, and manage confidential correspondence, reports, and other complex business documents.
• Creates intricate presentations and schedules using PowerPoint and Excel.
• Arrange travel plans and compile itineraries and documents for travel and related meetings.
• Assist with budget, payroll, expenses, financial records and confidential files and issues
• Ability to be resilient, composed, and positive in the face of pressure and conflict
• Strong organizational skills with the ability to prioritize workload and work under minimal supervision, perform multiple tasks simultaneously and communicate with all levels of management
• Able to work independently yet as part of a team with the finance organization and with the other Executive Assistants
• Must have superior communication and organizational skills
• Exercise acute judgment when handling confidential matters

Skills

Executive support

Calendar management

Communication

Multi-tasking

Travel coordination

Education

Associate degree or equivalent experience

Tools

PowerPoint

Excel

Word

Outlook

Job description

Aramark is seeking an Executive Administrative Assistant to support the Senior Leadership Team with a broad range of administrative duties in a remote-capable role, preferably placed in the Eastern Time Zone.

You will manage calendars, prepare confidential documents, create PowerPoint presentations, arrange travel, and assist with budgets and financial records while maintaining high discretion and professionalism across all levels of management.