Remote Executive Assistant to Leadership Team

Embedded Shishya; United States; Remote; USD 460,000 - 600,000; Full time

Benefits offered by this job

Remote work (South Africa)

Professional growth

Flat management structure

Open communication environment

Full medical coverage

Job summary

Haldren, a recruitment agency, is seeking an experienced executive assistant to support senior leaders in a fully remote capacity. You will coordinate calendars, prepare briefing packs, and manage confidential records to protect executives' time and information.

The role emphasizes discretion, precise communication, and proactive workflow improvements across a fast-paced professional services context, with direct access to decision-makers and opportunities for growth.

Qualifications

• Advanced calendar management and executive-level coordination capability.
• Proficiency with office productivity tools and executive document formatting standards.
• Strong written and verbal communication skills in a professional services environment.
• High attention to detail, with consistent follow-through on deadlines and stakeholder expectations.
• Ability to work with confidential information and apply sound judgement.
• Comfort working in a remote environment with disciplined time management.

Responsibilities

• Coordinate candidate and client interviews with discretion and precision.
• Maintain confidential records, contracts, and correspondence in shared systems.
• Own inbox triage and stakeholder communication to protect executive focus time.
• Maintain meeting cadence and ensure decisions and next steps are documented.
• Support process improvements for scheduling, document control, and executive workflows.
• Manage complex calendars, meeting logistics, and travel coordination (as needed).
• Prepare agendas, briefing packs, and follow-up notes with clear action tracking.

Skills

Calendar management

Office tools

Written and verbal communication

Time management

Confidential information handling

Remote work capability

Tools

Microsoft Office

Job description

Haldren, a recruitment agency, is seeking an experienced executive assistant to support senior leaders in a fully remote capacity. You will coordinate calendars, prepare briefing packs, and manage confidential records to protect executives' time and information.

The role emphasizes discretion, precise communication, and proactive workflow improvements across a fast-paced professional services context, with direct access to decision-makers and opportunities for growth.