Remote Executive Assistant to Senior Executives

Westhafen Consulting; United States; Remote; USD 52,000 - 78,000; Full time

Benefits offered by this job

Medical plan with dental and vision

401(k) retirement plan with employer  

Paid vacation, sick leave, and federal

Annual professional development

Laptop, monitor, and home office setup

Job summary

Westhafen Consulting is seeking an Executive Assistant to support senior executives in a fully remote role across the United States. This position emphasizes calendar management, travel coordination, and handling confidential documentation.

The role requires scheduling across time zones, managing engagement letters and signatures, and maintaining meeting notes with follow-up actions. Strong communication and document management skills are essential for success in a fast-paced consultancy

Qualifications

• Experience supporting executives as an Assistant or Office Coordinator; internships are also considered.
• Ability to manage calendars using Outlook or Google Calendar.
• Strong written communication skills with the ability to prepare clear and professional emails.
• Experience with travel coordination, document management, and administrative support.
• Background in a law firm, bank, or consultancy environment is preferred.
• Familiarity with DocuSign, Concur, or Expensify is an advantage.
• Excellent organizational skills and ability to manage multiple priorities.

Responsibilities

• Manage executive calendars, client meetings, board schedules, and appointments across different time zones.
• Coordinate travel arrangements, bookings, and expense reports.
• Prepare and manage engagement letters, confidentiality agreements, and documents requiring signatures.
• Take meeting notes and maintain follow-up action lists.
• Communicate with clients’ assistants to coordinate schedules and meeting arrangements.
• Support executives with administrative tasks and daily business operations.

Skills

Executive calendar management

Strong written communication

Travel coordination

Document management

Confidential information handling

Outlook/Google Calendar

Education

Bachelor’s degree in Business Administration, Management, Communications, or related field

Tools

DocuSign

Concur

Expensify

Outlook/Google Calendar

Job description

Westhafen Consulting is seeking an Executive Assistant to support senior executives in a fully remote role across the United States. This position emphasizes calendar management, travel coordination, and handling confidential documentation.

The role requires scheduling across time zones, managing engagement letters and signatures, and maintaining meeting notes with follow-up actions. Strong communication and document management skills are essential for success in a fast-paced consultancy