Executive Administrative Assistant

Aramark; Philadelphia (Philadelphia County); Remote; USD 45,000 - 60,000; Full time

Job summary

Aramark is seeking an Executive Administrative Assistant to support the Senior Leadership Team with a broad range of administrative duties in a remote-capable role, preferably placed in the Eastern Time Zone.

You will manage calendars, prepare confidential documents, create PowerPoint presentations, arrange travel, and assist with budgets and financial records while maintaining high discretion and professionalism across all levels of management.

Qualifications

• 3 - 5 years of administrative experience supporting an executive leader.
• Requires an associate degree or equivalent experience.
• Excellent written and verbal communication with discretion.
• Advanced skills in PowerPoint and MS Office Suite (Excel, Word, Outlook).

Responsibilities

• Proactively manage calendar to accommodate shifting priorities and independently schedule appointments including conference calls and video conferences
• Compose, prepare, and manage confidential correspondence, reports, and other complex business documents.
• Creates intricate presentations and schedules using PowerPoint and Excel.
• Arrange travel plans and compile itineraries and documents for travel and related meetings.
• Assist with budget, payroll, expenses, financial records and confidential files and issues
• Ability to be resilient, composed, and positive in the face of pressure and conflict
• Strong organizational skills with the ability to prioritize workload and work under minimal supervision, perform multiple tasks simultaneously and communicate with all levels of management
• Able to work independently yet as part of a team with the finance organization and with the other Executive Assistants
• Must have superior communication and organizational skills
• Exercise acute judgment when handling confidential matters

Skills

Executive support

Calendar management

Communication

Multi-tasking

Travel coordination

Education

Associate degree or equivalent experience

Tools

PowerPoint

Excel

Word

Outlook

Job description

Title: Executive Administrative Assistant

Requisition #: 687798

Location: Philadelphia, PA, US

Information at a Glance

Job Description

The Executive Assistant performs a wide variety of comprehensive administrative duties supporting the Senior Leadership Team. This position requires someone with a basic business background who is able to work independently, is a self-starter, able to respond in a matrixed, fast paced environment. The ideal individual must have the ability to multi-task while maintaining attention to detail and priorities, who takes pride in their work and seeks opportunities for career advancement.

This is a remote position with a preference for the individual to sit in the Eastern Time Zone.

Job Responsibilities

• Proactively manage calendar to accommodate shifting priorities and independently schedule appointments including conference calls and video conferences
• Compose, prepare, and manage confidential correspondence, reports, and other complex business documents.
• Creates intricate presentations and schedules using PowerPoint and Excel.
• Arrange travel plans and compile itineraries and documents for travel and related meetings.
• Assist with budget, payroll, expenses, financial records and confidential files and issues
• Ability to be resilient, composed, and positive in the face of pressure and conflict
• Strong organizational skills with the ability to prioritize workload and work under minimal supervision, perform multiple tasks simultaneously and communicate with all levels of management
• Able to work independently yet as part of a team with the finance organization and with the other Executive Assistants
• Must have superior communication and organizational skills
• Exercise acute judgment when handling confidential matters

Qualifications

• 3 - 5 years of administrative experience, with experience supporting an executive level leader or business background working with executive leaders
• Requires an associate degree or equivalent experience
• Excellent written and verbal communication skills; highly refined ability to use discretion with regard to confidential information
• Advanced level skills in PowerPoint and all other aspects of MS Office Suite (Excel, Word, Outlook)

About Aramark

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing -a new challenge, a sense of belonging, or just a great place to work -our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook , Instagram and Twitter .