Regional Executive Assistant & Projects Liaison

Aramark; Philadelphia (Philadelphia County); On-site; USD 70,000 - 90,000; Full time

Job summary

Aramark in the United States seeks a seasoned administrative, project and operations support professional to assist Workplace Regions leadership. You will coordinate calendars, meetings, events and cross-functional initiatives from planning through follow-up, turning complex information into clear plans and polished materials.

You will create executive communications, reports and resources, manage travel and agendas, and liaise across regional teams, vendors and clients to drive critical

Qualifications

• Bachelor's degree or equivalent professional experience is preferred.
• Experience supporting senior leaders and coordinating projects, meetings, events or communications in a fast-paced environment.
• Strong writing, organization, stakeholder management, judgment, attention to detail and follow-through.
• Proficiency with the Microsoft 365 suite; experience with Salesforce, Concur, Egencia, Smartsheet, Power BI or similar systems is beneficial.
• Facilities management, regional operations, vendor management or complex B2B service experience is preferred.

Responsibilities

• Manage complex calendars, meeting requests, travel, shifting priorities and confidential matters for senior leaders.
• Prepare leaders for meetings, site visits and business reviews by coordinating agendas, pre-reads, presenters, decisions and follow-up.
• Serve as a liaison across regional teams, field leaders, support functions, clients, vendors and external partners.
• Maintain trackers and summarize open actions, risks, decisions and upcoming milestones.
• Coordinate regional projects from planning through execution using timelines, owners, deliverables, milestones and risks escalation.
• Plan leadership meetings, Town Halls, training, onboarding and other events from initial concept through post-event follow-up.
• Manage venues, hotel blocks, travel, food and beverage, audiovisual needs, room setup, supplies and attendee communications.
• Build agendas, assign session owners and coordinate presenters, timing, deadlines, reviews and final materials.
• Create run-of-show documents, briefings and attendee resources; convert meetings and requests into action plans with clear ownership and next steps.
• Draft and edit executive communications, business updates, summaries, presentations, one-pagers and follow-up messages.
• Synthesize operational, financial, people, safety and client information into concise leadership reporting and recommendations.
• Manage contributor outreach, deadlines, approvals, version control, distribution and feedback analysis.
• Create workflows, SOPs, templates, job aids and centralized resources in Teams, SharePoint, Smartsheet or similar platforms.
• Use Microsoft 365, Copilot and other digital tools to improve meeting preparation, reporting, analysis and knowledge management.

Skills

Executive partnership

Calendar management

Project coordination

Meeting management

Agenda creation

Deliverable tracking

Leadership communications

Process improvement

AI and digital enablement

Judgment and confidentiality

Education

Bachelor's degree or equivalent professional experience

Tools

Microsoft 365

Salesforce

Concur

Egencia

Smartsheet

Power BI

Job description

Aramark in the United States seeks a seasoned administrative, project and operations support professional to assist Workplace Regions leadership. You will coordinate calendars, meetings, events and cross-functional initiatives from planning through follow-up, turning complex information into clear plans and polished materials.

You will create executive communications, reports and resources, manage travel and agendas, and liaise across regional teams, vendors and clients to drive critical