Remote Executive Assistant to 4 VPs — Pharma R&D

Sumitomo Pharma; Madison (WI); Remote; USD 72,000 - 90,000; Full time

Job summary

Sumitomo Pharma is seeking an Administrative Assistant to provide high‑level support to four VPs in the R&D Oncology organization. The role is remote, with monthly onsite presence near Marlborough, MA, and requires coordinating complex calendars, travel, and executive communications to keep leadership productive in a fast-paced pharmaceutical environment.

The ideal candidate brings 3–5+ years of admin experience, exceptional organization, and discretion, with strong proficiency in Microsoft 365

Qualifications

• 3–5+ years of administrative support experience, preferably in pharmaceutical, biotech, or healthcare industry.
• Experience supporting multiple leaders simultaneously.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Flexible in a fast-paced, global environment.

Responsibilities

• Manage complex calendars for four VPs, including meetings, availability, and conflicts.
• Coordinate domestic and international travel, flights, accommodations, itineraries, and expenses.
• Complete expense reports and reconcile AmEx statements.
• Screen and route communications; ensure timely responses and follow-through.
• Plan and execute team meetings, town halls, and off-sites with logistics and agendas.
• Track deadlines and deliverables for key projects.
• Coordinate onsite program meetings, space reservations, and catering.
• Provide backup support to CMO and Executive Assistant; support R&D Oncology.

Skills

Executive support

Calendar management

Travel coordination

Communications

Confidentiality

Tools

Microsoft 365

Job description

Sumitomo Pharma is seeking an Administrative Assistant to provide high‑level support to four VPs in the R&D Oncology organization. The role is remote, with monthly onsite presence near Marlborough, MA, and requires coordinating complex calendars, travel, and executive communications to keep leadership productive in a fast-paced pharmaceutical environment.

The ideal candidate brings 3–5+ years of admin experience, exceptional organization, and discretion, with strong proficiency in Microsoft 365