Remote Executive Assistant to 4 VPs – R&D Oncology

Sumitomo Pharma; Lansing (MI); Hybrid; USD 72,000 - 90,000; Full time

Job summary

Sumitomo Pharma America, Inc. is seeking an Administrative Assistant to provide high‑level support to four VPs in the R&D Oncology group.

This fully remote role requires coordinating complex calendars, travel, and expense reports while maintaining confidentiality and professionalism. The ideal candidate will be proactive, highly organized, and capable of handling multiple priorities across time zones, supporting executive operations, onboarding new staff, and assisting with department-wide

Qualifications

• 3–5+ years of administrative support experience, preferably in pharmaceutical/biotech/healthcare.
• Supports multiple leaders simultaneously with discretion and professionalism.
• Proficient in Microsoft 365 (Outlook, Teams, Excel, Word, PowerPoint).
• Excellent written and verbal communication; strong organizational skills.

Responsibilities

• Manage calendars for four VPs, including meetings, availability, and conflicts.
• Coordinate domestic/international travel, itineraries, and expense reconciliation.
• Complete expense reports and reconcile Amex statements.
• Screen and route communications; ensure timely follow-up.
• Assist in planning team meetings, town halls, and offsites, including logistics and agendas.
• Track deadlines and milestones for department projects.
• Provide backup to CMO/Executive Assistant and support R&D Oncology operations.

Skills

Calendar management

Travel coordination

Expense reporting

Communications

Prioritization

Confidentiality

Time zone coordination

Tools

Microsoft 365

Job description

Sumitomo Pharma America, Inc. is seeking an Administrative Assistant to provide high‑level support to four VPs in the R&D Oncology group.

This fully remote role requires coordinating complex calendars, travel, and expense reports while maintaining confidentiality and professionalism. The ideal candidate will be proactive, highly organized, and capable of handling multiple priorities across time zones, supporting executive operations, onboarding new staff, and assisting with department-wide