Executive Assistant to Four VPs - Remote

Sumitomo Pharma; Denver (CO); Hybrid; USD 72,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) plan

Vacation and paid time off

Holidays and company shutdown time

Job summary

Sumitomo Pharma America is seeking an Administrative Assistant to support four VPs in R&D Oncology. This remote role (with monthly onsite in Marlborough, MA) requires coordinating complex calendars, travel, expenses, and meetings while maintaining confidentiality in a fast-paced pharma environment.

The ideal candidate is proactive, highly organized, and capable of handling multiple priorities with professionalism and discretion across time zones.

Qualifications

• 3–5+ years of administrative support experience, preferably in pharma/biotech/healthcare.
• Experience supporting multiple leaders simultaneously.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication, discretion and professionalism.

Responsibilities

• Manage complex calendars for four VPs, including meetings and conflicts.
• Coordinate domestic and international travel, itineraries, and expenses.
• Prepare expense reports and reconcile AmEx statements.
• Screen and route communications for timely responses.
• Plan and execute team meetings, town halls, and off-sites.
• Track deadlines and milestones for departmental projects.
• Provide backup support to CMO and Executive Assistant.

Skills

Calendar management

Travel coordination

Expense reports

Communication

Confidentiality

Multitasking

Tools

Microsoft 365

Job description

Sumitomo Pharma America is seeking an Administrative Assistant to support four VPs in R&D Oncology. This remote role (with monthly onsite in Marlborough, MA) requires coordinating complex calendars, travel, expenses, and meetings while maintaining confidentiality in a fast-paced pharma environment.

The ideal candidate is proactive, highly organized, and capable of handling multiple priorities with professionalism and discretion across time zones.