Remote Executive Assistant to CEO | Strategic Admin Support

Opal Group; United States; Remote; USD 13,000 - 17,000; Full time

Benefits offered by this job

100% remote work

Paid Time Off after 90 days

Federal holidays off with early close

Summer Fridays

All travel expenses covered for onsite

Job summary

Opal Group is seeking an Executive Assistant to support the CEO with high-level administrative, scheduling, and operational tasks in a remote capacity. You will manage calendars, coordinate travel, draft communications, and maintain confidential records while ensuring alignment with business priorities.

The role requires advanced English, exceptional organizational abilities, and a proactive, discreet approach to fast-paced executive support.

Qualifications

• Previous experience as an Executive Assistant or in a similar high-level administrative support role.
• Advanced English skills in verbal and written communication.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Professional, polished, and diplomatic communication skills.
• High attention to detail with strong follow-through and accountability.
• Ability to maintain confidentiality and exercise discretion in handling sensitive information.
• Proficiency with Microsoft Office, including Excel, Word, Outlook, and PowerPoint.
• Comfortable learning and working within new software systems and digital tools.
• Ability to work independently and remain highly responsive in a remote work environment.
• Self-motivated and able to adapt quickly in a fast-paced setting.

Responsibilities

• Manage the CEO’s calendar, schedule meetings, coordinate appointments, and maintain daily scheduling priorities.
• Coordinate travel arrangements, accommodations, transportation, and related logistics.
• Draft, edit, and manage emails, letters, reports, presentations, and other business communications on behalf of the CEO.
• Assist with coordinating client calls, meetings, and follow-up communications.
• Communicate professionally with clients, vendors, and internal team members on behalf of the CEO as needed.
• Track tasks, deadlines, and ongoing projects to help ensure timely follow-through and organization across priorities.
• Prepare and organize reports, spreadsheets, summaries, and other administrative documents.
• Maintain organized records, files, and confidential documentation.
• Assist with expense tracking, financial documentation, and coordination with the accounting team as needed.
• Coordinate administrative logistics, appointments, and scheduling needs related to executive operations.
• Support internal communication and information flow across departments as directed.
• Handle sensitive and confidential information with professionalism, discretion, and sound judgment.
• Provide general administrative and operational support to the CEO and executive office as needed.
• Flexibility to respond to occasional urgent matters outside standard business hours is required.

Skills

Executive Assistant experience

English proficiency

Organizational skills

Professional communication

Attention to detail

Confidentiality

Independent work

Remote work adaptability

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

PowerPoint

Job description

Opal Group is seeking an Executive Assistant to support the CEO with high-level administrative, scheduling, and operational tasks in a remote capacity. You will manage calendars, coordinate travel, draft communications, and maintain confidential records while ensuring alignment with business priorities.

The role requires advanced English, exceptional organizational abilities, and a proactive, discreet approach to fast-paced executive support.