Remote Executive Assistant to CEO & COO

First Gen Financial; McLean (VA); Remote; USD 55,000 - 75,000; Full time

Job summary

First Gen Financial, a fast-growing B2B financial services company, seeks an organized Executive Assistant to support our CEO and COO. You will manage schedules, communications, and a variety of administrative tasks in a remote, fast-paced environment.

As a key partner in executive operations, you will coordinate travel, prepare materials, and support projects while maintaining confidentiality and professionalism.

Qualifications

• 1–2 years in administrative/EA/coordinator roles.
• Excellent written and verbal communication skills.
• Strong organizational skills with multiple priorities and deadlines.
• Comfortable working independently in a remote environment.
• Proficiency with productivity tools (Google Workspace, Slack, Zoom).
• High level of discretion and professionalism with confidential information.
• Proactive, detail-oriented mindset with strong follow-through.
• Flexible and adaptable in a fast-moving startup environment.

Responsibilities

• Manage complex calendars for the CEO and COO across time zones.
• Coordinate travel arrangements (flights, accommodations, itineraries).
• Prepare and organize documents, presentations, and correspondence.
• Serve as liaison between executives and internal/external stakeholders.
• Screen and manage emails, flag priority items.
• Prepare meeting materials including agendas and follow-ups.
• Assist with expense reports, invoices, and budget tracking
• Support special projects and ad hoc initiatives as needed.
• Maintain confidentiality and exercise sound judgment with sensitive information.
• Help streamline processes and systems to boost executive productivity.

Skills

Strong communication

Time management

Organization

Independent remote work

Proficiency with productivity tools

Discretion & professionalism

Proactive and detail-oriented

Startup environment adaptability

Tools

Google Workspace

Slack

Zoom

Job description

First Gen Financial, a fast-growing B2B financial services company, seeks an organized Executive Assistant to support our CEO and COO. You will manage schedules, communications, and a variety of administrative tasks in a remote, fast-paced environment.

As a key partner in executive operations, you will coordinate travel, prepare materials, and support projects while maintaining confidentiality and professionalism.