Remote Executive Assistant to CEO

Opal Group; United States; Remote; USD 13,000 - 17,000; Full time

Benefits offered by this job

100% remote work

Paid Time Off after 90 days

Federal holidays off with early close

Summer Fridays

All travel expenses covered for onsite

Job summary

Opal Group is seeking an Executive Assistant to support the CEO with high-level administrative, scheduling, and operational tasks in a remote capacity. You will manage calendars, coordinate travel, draft communications, and maintain confidential records while ensuring alignment with business priorities.

The role requires advanced English, exceptional organizational abilities, and a proactive, discreet approach to fast-paced executive support.

Qualifications

• Previous experience as an Executive Assistant or in a similar high-level administrative support role.
• Advanced English skills in verbal and written communication.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Professional, polished, and diplomatic communication skills.
• High attention to detail with strong follow-through and accountability.
• Ability to maintain confidentiality and exercise discretion in handling sensitive information.
• Proficiency with Microsoft Office, including Excel, Word, Outlook, and PowerPoint.
• Comfortable learning and working within new software systems and digital tools.
• Ability to work independently and remain highly responsive in a remote work environment.
• Self-motivated and able to adapt quickly in a fast-paced setting.

Responsibilities

• Manage the CEO’s calendar, schedule meetings, coordinate appointments, and maintain daily scheduling priorities.
• Coordinate travel arrangements, accommodations, transportation, and related logistics.
• Draft, edit, and manage emails, letters, reports, presentations, and other business communications on behalf of the CEO.
• Assist with coordinating client calls, meetings, and follow-up communications.
• Communicate professionally with clients, vendors, and internal team members on behalf of the CEO as needed.
• Track tasks, deadlines, and ongoing projects to help ensure timely follow-through and organization across priorities.
• Prepare and organize reports, spreadsheets, summaries, and other administrative documents.
• Maintain organized records, files, and confidential documentation.
• Assist with expense tracking, financial documentation, and coordination with the accounting team as needed.
• Coordinate administrative logistics, appointments, and scheduling needs related to executive operations.
• Support internal communication and information flow across departments as directed.
• Handle sensitive and confidential information with professionalism, discretion, and sound judgment.
• Provide general administrative and operational support to the CEO and executive office as needed.
• Flexibility to respond to occasional urgent matters outside standard business hours is required.

Skills

Executive Assistant experience

English proficiency

Organizational skills

Professional communication

Attention to detail

Confidentiality

Independent work

Remote work adaptability

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

PowerPoint

Job description

Opal Group organizes premier virtual and live conferences catered to top executives and decision-makers throughout various industries. We are dedicated to providing high-quality events and information through unparalleled speaking sessions, workshops, and unique face-to-face networking opportunities. Our unique work environment offers an opportunity for the "self-starter" with unlimited growth potential.

Opal Group's CEO's Executive Assistants are responsible for providing high-level administrative, scheduling, and operational support to Opal Group’s CEO. The primary objective of this role is to help manage daily priorities, maintain organization and follow-through, coordinate communications and logistics, and support the CEO in staying aligned with business and operational commitments.
This role requires strong organizational skills, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment while maintaining consistent communication and attention to detail.
Job Type: FT International Consultant
Compensation: $1,200 - $1,500 USD per month
Location: Remote
Important: Only ENGLISH resumes and cover letters will be considered.

Responsibilities include, but are not limited to the following:

• Manage the CEO’s calendar, schedule meetings, coordinate appointments, and maintain daily scheduling priorities
• Coordinate travel arrangements, accommodations, transportation, and related logistics
• Draft, edit, and manage emails, letters, reports, presentations, and other business communications on behalf of the CEO
• Assist with coordinating client calls, meetings, and follow-up communications
• Communicate professionally with clients, vendors, and internal team members on behalf of the CEO as needed
• Track tasks, deadlines, and ongoing projects to help ensure timely follow-through and organization across priorities
• Prepare and organize reports, spreadsheets, summaries, and other administrative documents
• Maintain organized records, files, and confidential documentation
• Assist with expense tracking, financial documentation, and coordination with the accounting team as needed
• Coordinate administrative logistics, appointments, and scheduling needs related to executive operations
• Support internal communication and information flow across departments as directed
• Handle sensitive and confidential information with professionalism, discretion, and sound judgment
• Provide general administrative and operational support to the CEO and executive office as needed
• Flexibility to respond to occasional urgent matters outside standard business hours is required

Qualifications:

• Previous experience as an Executive Assistant or in a similar high-level administrative support role is preferred
• Advanced English skills in verbal and written communication are required
• Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously
• Professional, polished, and diplomatic communication skills
• High attention to detail with strong follow-through and accountability
• Ability to maintain confidentiality and exercise discretion in handling sensitive information
• Proficiency with Microsoft Office, including Excel, Word, Outlook, and PowerPoint
• Comfortable learning and working within new software systems and digital tools
• Ability to work independently and remain highly responsive in a remote work environment
• Self-motivated and able to adapt quickly in a fast-paced setting

Benefits & Work Environment:

At Opal Group, we value our team members and offer a comprehensive and supportive work culture. Our benefits include:

• 100% remote work environment with occasional travel to on-site conferences (based onposition)
• Paid Time Off (available after 90 days), including:
  • Vacation Days
  • Sick Leave
  • Compensatory Time
  • One Wellness & Wellbeing Day, One Floating Holiday, and One Religious Observance Day per year
• Paid federal holidays with early release the day prior
• Summer Fridays
• All travel-related expenses covered for onsite events, including flights, hotel accommodations, and meals

Join a company that values innovation, initiative, and the individuals who drive it forward!

Disclaimer: Opal Group does not ask for any personal information or payments during the recruitment process.

Equal pay for equal work. EEO-ACA Compliance.