Remote Executive Assistant

Placements24; Willows (CA); Hybrid; USD 85,000 - 110,000; Full time

Benefits offered by this job

Health, dental, vision insurance

Remote work flexibility

Professional development stipend

Global leadership exposure

Job summary

Placements24 is seeking an experienced Remote Executive Assistant to provide dedicated support to its senior leadership team. The role offers full remote flexibility and requires exceptional organizational skills, proactive communication, and the ability to anticipate needs.

You will manage complex schedules, coordinate high-level meetings, and handle sensitive information with the utmost confidentiality from a location of your choice.

Qualifications

• Extensive experience as an Executive Assistant, preferably supporting C-level executives in a remote capacity.
• Exceptional proficiency with virtual communication and collaboration tools.
• Mastery of calendar management across multiple time zones.
• Outstanding organizational, time management, and problem-solving skills.
• Excellent written and verbal communication skills.

Responsibilities

• Manage complex calendars, schedule appointments, and coordinate travel for executives.
• Prepare and proofread correspondence, reports, presentations, and other documents.
• Act as primary point of contact between executives and stakeholders.
• Conduct research and prepare briefing materials for meetings.
• Handle confidential information with discretion and maintain confidentiality.

Skills

Executive experience

Calendar management

Time management

Written & verbal communication

Discretion & confidentiality

Tools

Virtual collaboration tools

Remote communication tools

Calendar software

Job description

About the Role

Our client is seeking an experienced and highly discreet Remote Executive Assistant to provide dedicated support to its senior leadership team. This position offers the flexibility of remote work, demanding exceptional organizational skills, proactive communication, and the ability to anticipate needs. You will manage complex schedules, coordinate high-level meetings, and handle sensitive information with the utmost confidentiality, all while working from a location of your choice. This is a critical role that ensures the executive team can focus on strategic initiatives without administrative burdens.

Key Responsibilities

• Manage complex calendars, schedule appointments, and coordinate travel arrangements for executives.
• Prepare and proofread correspondence, reports, presentations, and other critical documents.
• Act as a primary point of contact between executives and internal/external stakeholders.
• Conduct research and prepare briefing materials for meetings and engagements.
• Handle confidential information with discretion and maintain strict confidentiality.
• Manage expense reporting and other administrative financial tasks.

Requirements

• Extensive experience as an Executive Assistant, preferably supporting C-level executives in a remote capacity.
• Exceptional proficiency with virtual communication and collaboration tools.
• Mastery of calendar management and complex scheduling across multiple time zones.
• Outstanding organizational, time management, and problem-solving skills.
• Excellent written and verbal communication skills.
• Demonstrated ability to handle sensitive information with integrity and confidentiality.

Benefits

• Generous annual salary commensurate with experience.
• Full remote work flexibility, enabling you to work from anywhere.
• A dedicated budget for professional development and training.
• Comprehensive health, dental, and vision insurance.
• Opportunities to work closely with senior leadership in a dynamic global organization.