Remote Executive Assistant to CEO – Mission-Driven Startup

VetraFi, Inc.; United States; Remote; USD 34,000 - 41,000; Part time

Benefits offered by this job

Remote-friendly culture

Growth into full-time role

Job summary

VetraFi, Inc. is seeking an Executive Assistant to support the leadership team as we launch. You’ll manage calendars, coordinate meetings, prepare agendas, and track cross-functional action items to keep projects moving in a fast-paced startup.

Ideal candidates are highly organized, tech-savvy, and proactive, with strong written and verbal communication. This remote role offers growth into a full-time position as the company scales.

Qualifications

• Excellent written and verbal communication.
• Highly organized, detail-oriented, and able to juggle multiple priorities.
• Tech-savvy and quick to learn new tools (Google Suite, Slack, Notion).
• Self-starter with proactive mindset and strong collaboration.

Responsibilities

• Provide administrative and operational support to the CEO and leadership team.
• Manage calendars, coordinate meetings, and prepare agendas or follow-ups.
• Track action items, deadlines, and deliverables across cross-functional projects.
• Support internal operations, vendor coordination, and light HR or compliance tasks.
• Assist with document preparation, slide decks, and internal reporting.
• Help coordinate company events, team offsites, and external meetings.
• Support communication with partners, investors, and key stakeholders.

Skills

Communication

Organization

Proactivity

Tech-savvy

Tools

Google Suite

Slack

Notion

Job description

VetraFi, Inc. is seeking an Executive Assistant to support the leadership team as we launch. You’ll manage calendars, coordinate meetings, prepare agendas, and track cross-functional action items to keep projects moving in a fast-paced startup.

Ideal candidates are highly organized, tech-savvy, and proactive, with strong written and verbal communication. This remote role offers growth into a full-time position as the company scales.