Senior Executive Assistant

Veta Virtual; Puerto Rico; On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

USD pay

Vacation days

Remote work LATAM/Europe

Fast-paced environment

High-trust culture

Job summary

Veta Virtual is seeking a Senior Executive Assistant to support the founder and COO in a fast growing fintech and cryptocurrency environment. You will manage calendars, travel, correspondence, and confidential materials to keep leadership organized and focused.

This role emphasizes high trust, proactive problem-solving, and cross-department collaboration, with 100% remote work across LATAM or Europe and competitive USD compensation.

Qualifications

• 2–5 years in administrative or executive support roles.
• Exceptional organizational and time management skills.
• Excellent written and verbal communication with a professional tone.
• Ability to manage confidential information with discretion.
• Experience supporting senior leaders or executives is preferred.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams).
• Comfort working in a fast-paced environment with shifting priorities.
• Experience coordinating complex calendars and business travel is preferred.
• Experience using AI tools to support drafting and productivity is a plus.
• Based in LATAM or Europe for this remote role.

Responsibilities

• Provide daily administrative support to founders, anticipating needs.
• Manage complex calendars and schedule internal/external meetings.
• Coordinate end-to-end meeting logistics and materials.
• Prepare leaders for upcoming meetings with reminders.
• Draft, format, and organize correspondence and reports.
• Keep electronic files and executive documentation organized.
• Coordinate domestic and international travel with detailed itineraries.
• Manage expense reports and corporate card reconciliation.
• Prepare agendas, take notes, and track action items.
• Collaborate across departments and with external partners.
• Support special projects and confidential initiatives.

Skills

Executive support

Calendar management

Travel coordination

Discretion & confidentiality

Organizational skills

Independent follow-through

Communication skills

AI tools usage

Tools

Microsoft Office

AI tools

Job description

Launch Your Next Successful Chapter with Veta Virtual!

Competitive Pay | 100% Remote | Executive Support | Fintech & Cryptocurrency Industry

Veta Virtual is hiring an Senior Executive Assistant for one of our high growth clients in the fintech and cryptocurrency industry. This is not a basic scheduling role. This is a high trust, detail oriented position for someone who can operate as a steady right hand to senior leadership, bringing order, follow through, and calm to two executives with a lot in motion.

Your Role

As a Senior Executive Assistant you will work directly alongside the founder and COO of a fast growing company in the fintech and cryptocurrency space. You will help both executives stay organized, prepared, and focused on their highest priorities, not just by managing calendars and inboxes, but by handling the many moving pieces, travel, correspondence, meeting logistics, and confidential details, that keep their days running smoothly. Your day to day will involve:

• Providing daily administrative support to the founder and chief operating officer, anticipating what they need before they have to ask.
• Managing and coordinating complex calendars, scheduling internal and external meetings, appointments, and events, while proactively spotting and resolving conflicts.
• Coordinating meeting logistics end to end, including conference rooms, virtual meeting links, materials, and attendee communication, so every meeting starts on time and prepared
• Helping ensure leadership is fully prepared for upcoming meetings, appointments, and commitments, including monitoring schedules and sending timely reminders.
• Drafting, formatting, proofreading, and organizing correspondence, presentations, reports, and other materials with a sharp eye for detail.
• Keeping electronic files, records, and executive documentation organized, current, and easy to find.
• Coordinating domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries, and adjusting quickly when plans change.
• Managing expense reports, receipt organization, reimbursements, and corporate card reconciliation.
• Preparing agendas and meeting materials, taking notes, and tracking action items and follow ups until they are closed out.
• Coordinating meetings and communication across multiple departments, external partners, vendors, and other stakeholders.
• Assisting with coordinating visitors, meetings, meals, events, and other business activities.
• Supporting special projects and administrative initiatives as assigned by leadership.
• Serving as a professional, reliable point of contact for internal and external stakeholders.
• Partnering with other departments, including HR, finance, legal, IT, and operations, to coordinate leadership related requests.
• Handling confidential business and personnel information with absolute discretion at all times.

What You’ll Need

• 2 to 5 years of experience in an administrative, executive support, or office coordination role, ideally supporting senior leaders or executives.
• Exceptional organizational and time management skills, with the ability to manage multiple priorities at once without dropping details.
• Excellent written and verbal communication skills, with a professional and polished tone.
• Strong attention to detail and genuine pride in getting the small things right.
• Demonstrated ability to exercise discretion and maintain confidentiality with sensitive business and personnel information.
• Ability to anticipate needs, spot issues early, and follow through independently.
• Comfort working in a fast paced environment where priorities can shift quickly.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience coordinating complex calendars and business travel preferred.
• Comfort and proficiency using AI tools to support drafting, organizing, and day to day productivity is a strong plus.
• To be considered for this role, you must currently be based in Latin America (LATAM) or Europe.

What We Offer

• Competitive monthly compensation in USD.
• 15 paid vacation days per year plus all U.S. federal holidays.
• 100% remote, work from anywhere in LATAM or Europe with a professional home setup.
• A fast paced, high growth environment at the forefront of the global fintech and cryptocurrency industry, where your organization and follow through keep leadership moving.
• A collaborative, high trust culture through Veta Virtual and our client, where your discretion and reliability are valued from day one.