Remote Executive Assistant to CEO – Operations & Growth

FreedUp; United States; Remote; USD 8,900 - 18,000; Full time

Benefits offered by this job

PTO

Remote work

Learning & development

Performance bonuses

HMO after 3 months

Job summary

FreedUp is seeking a proactive and detail-oriented Executive Assistant to support the Founder and CEO of a fast-growing organization building innovative systems. This is a full-time, remote position requiring strong written communication, organization, and accountability.

Based fully remote (LATAM), you will triage emails, schedule meetings, coordinate content and production workflows, and represent the founder professionally to external stakeholders.

Qualifications

• 3+ years of experience as an Executive Assistant or similar role supporting a founder
• Exceptional written English and professional email tone
• Experience managing high-volume inboxes with structured email systems
• Ability to mirror founder’s communication style with external stakeholders
• Strong calendar management and meeting coordination
• Organized, proactive problem-solver with system thinking
• Experience with task management tools (Asana, Notion, Superhuman)
• Ability to work independently with clear communication
• Reliable high-speed internet and modern laptop

Responsibilities

• Executive & email support: manage inbox and respond within 24 hours
• Calendar & scheduling management to protect deep work time
• Communication with parents, partners, and stakeholders
• Operations & workflow management using Asana
• Content & production support: Meta ads management, podcast production, SOPs

Skills

Inbox Zero

Email management

Calendar management

Communication

Proactive problem-solver

System thinking

Independent worker

Asana

Notion

Superhuman

Tools

Asana

Notion

Superhuman

Job description

FreedUp is seeking a proactive and detail-oriented Executive Assistant to support the Founder and CEO of a fast-growing organization building innovative systems. This is a full-time, remote position requiring strong written communication, organization, and accountability.

Based fully remote (LATAM), you will triage emails, schedule meetings, coordinate content and production workflows, and represent the founder professionally to external stakeholders.