Remote Executive & Personal Assistant to Founders

Instead; United States; Remote; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Paid vacation

401(k) plan

Job summary

Instead is seeking an Executive Assistant to support our founders in a fast-paced fintech environment. This remote role requires exceptional organizational skills, flawless communication, and discretion handling confidential information.

You’ll manage calendars, travel, and complex logistics for executive leadership, while coordinating cross-functional projects. A minimum of 1 year in a similar role and proficiency with Google Apps is required.

Qualifications

• Minimum 1 year experience in a similar role supporting a CEO or founder.
• Proficient with Google Apps (docs, sheets, drive, gmail).
• Excellent verbal and written communication; detail oriented.

Responsibilities

• Proactively manage business, personal and home maintenance tasks for executives.
• Create and maintain an inventory of high-priority projects and activities.
• Handle confidential information with discretion and communicate policies as needed.
• Coordinate multiple projects as assigned by founders, including event planning and communications.
• Prepare executive expense reports and reconcile cards.
• Arrange travel domestically and internationally and prepare itineraries.
• Manage appointments, reservations, and calendar洁
• Support CEO on various internal and external communications and reports.

Skills

Executive support

Google Apps

GSheets/Excel

Communication skills

Discretion with confidential info

Multitasking

Travel arrangements

Calendar management

Tools

Gmail

Google Docs

Google Sheets

Google Drive

Job description

Instead is seeking an Executive Assistant to support our founders in a fast-paced fintech environment. This remote role requires exceptional organizational skills, flawless communication, and discretion handling confidential information.

You’ll manage calendars, travel, and complex logistics for executive leadership, while coordinating cross-functional projects. A minimum of 1 year in a similar role and proficiency with Google Apps is required.