Remote Executive Assistant to CEO – Construction

Teamficient; United States; Remote; USD 11,000 - 13,000; Full time

Job summary

TeamFicient is partnering with a Chicago-based construction client to hire a full-time executive assistant supporting the CEO. The role focuses on maintaining calendars, handling emails, coordinating with vendors, and upholding discretion while managing confidential information.

You will communicate with senior leaders and external partners, working independently within Central Time hours and normal business urgency. This position is remote with a strong emphasis on reliability and judgment.

Qualifications

• Proven experience in senior administrative roles supporting executives.
• Excellent written and spoken English for high-level communications.
• Strong calendar and email management skills with impeccable discretion.

Responsibilities

• Manage CEO's email, calendar, and daily schedule, prioritizing urgent items.
• Coordinate with internal teams, vendors, and partners for smooth operations.
• Prepare agendas, briefs, and summaries; maintain confidential information.
• Support special projects and tasks with minimal supervision.

Skills

Fluent English

Calendar management

Email management

Independent worker

Discretion

Executive support

Communication with executives

Strong judgment

Tools

Microsoft 365

Google Workspace

Procore

QuickBooks

Job description

TeamFicient is partnering with a Chicago-based construction client to hire a full-time executive assistant supporting the CEO. The role focuses on maintaining calendars, handling emails, coordinating with vendors, and upholding discretion while managing confidential information.

You will communicate with senior leaders and external partners, working independently within Central Time hours and normal business urgency. This position is remote with a strong emphasis on reliability and judgment.