Remote Executive Assistant to C‑Suite (Construction)

Wing Assistant - India; Berkeley (CA); Remote; USD 9,400 - 14,000; Full time

Benefits offered by this job

Health Insurance (HMO)

Performance Incentives

Job Security and Stability

Paid Training

Inclusive Culture

Upskilling Opportunities

100% Work-From-Home

Supportive Team

Career Growth Opportunities

Fun Work Environment

Holiday & Overtime Pay

Job summary

Wing is seeking a seasoned Executive Assistant to support C-level executives remotely. You will manage calendars, travel, correspondence, and project documentation across construction-related initiatives, coordinating with clients, subcontractors, and on-site teams as needed.

The role requires 3+ years supporting C-level executives, a Bachelor’s degree, exceptional English communication, strong organization, and proficiency with MS Office and project management tools.

Qualifications

• Minimum 3 years as an Executive Assistant to C-level executives (CEO, COO, etc).
• Bachelor’s degree in Business Administration or related field preferred.
• Strong organizational and time-management skills.
• Excellent English communication: reading, writing, speaking.

Responsibilities

• Manage and coordinate executive calendars, meetings, travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Handle confidential information with discretion and regulatory compliance.
• Organize and maintain project documentation, contracts, and permits.
• Coordinate communication between executives, clients, subcontractors, and on-site teams.
• Monitor timelines and deliverables, provide updates to executives.
• Conduct research related to construction materials, vendors, and best practices.
• Manage expense reports and assist in budget tracking for construction projects.
• Organize the executive’s filing system (electronic and physical).
• Perform general administrative tasks to support the executive team.

Skills

Executive support

Organizational skills

English communication

MS Office

Project management tools

Independent work

Detail-oriented

Education

Bachelor’s degree in Business Administration or related field

Tools

MS Office Suite

Project management software

Job description

Wing is seeking a seasoned Executive Assistant to support C-level executives remotely. You will manage calendars, travel, correspondence, and project documentation across construction-related initiatives, coordinating with clients, subcontractors, and on-site teams as needed.

The role requires 3+ years supporting C-level executives, a Bachelor’s degree, exceptional English communication, strong organization, and proficiency with MS Office and project management tools.