Executive Administrative Assistant ( Construction)

Teamficient; United States; Remote; USD 11,000 - 13,000; Full time

Job summary

TeamFicient is partnering with a Chicago-based construction client to hire a full-time executive assistant supporting the CEO. The role focuses on maintaining calendars, handling emails, coordinating with vendors, and upholding discretion while managing confidential information.

You will communicate with senior leaders and external partners, working independently within Central Time hours and normal business urgency. This position is remote with a strong emphasis on reliability and judgment.

Qualifications

• Proven experience in senior administrative roles supporting executives.
• Excellent written and spoken English for high-level communications.
• Strong calendar and email management skills with impeccable discretion.

Responsibilities

• Manage CEO's email, calendar, and daily schedule, prioritizing urgent items.
• Coordinate with internal teams, vendors, and partners for smooth operations.
• Prepare agendas, briefs, and summaries; maintain confidential information.
• Support special projects and tasks with minimal supervision.

Skills

Fluent English

Calendar management

Email management

Independent worker

Discretion

Executive support

Communication with executives

Strong judgment

Tools

Microsoft 365

Google Workspace

Procore

QuickBooks

Job description

Job Type: Full-time, 160 hours per month Schedule: Monday to Friday, Central Time. Exact hours to be confirmed during hiring. Workplace: Remote Compensation: $1,000 to $1,200 USD per month Experience Level: Mid-Senior / Executive Support Department: Executive Office Industry: Construction

About the Company TeamFicient is hiring on behalf of one of our clients, a construction company based in Chicago, Illinois. Our client is looking for an executive administrative assistant to support its CEO and owner, a role that combines high-level administration with the trust and judgment needed to handle sensitive business and personal matters. TeamFicient provides U.S.-managed remote professionals and will oversee your onboarding and ongoing support.

About the Role You’ll work directly alongside the CEO to keep the executive office running smoothly. You’ll manage email and communications, the calendar, and vendor and partner relationships, and you’ll coordinate with internal team members to keep everyday operations on track. You’ll be in contact with senior executives, vendors, and partners, so professional communication and sound judgment are essential. This role requires someone who can work independently, understand business urgency, and take ownership of tasks with minimal supervision.

Responsibilities

• Manage the CEO's email, calendar, and daily schedule, prioritizing time-sensitive items
• Handle executive communications with internal leaders, vendors, clients, and partners
• Coordinate with internal team members to maintain and sustain everyday business operations
• Manage vendor communications, including follow-ups, scheduling, and issue resolution
• Research topics, gather information, and complete tasks from limited instructions
• Track action items and follow through on commitments to ensure nothing falls through the cracks
• Prepare meeting agendas, briefings, and summaries as needed
• Handle confidential business and personal information with complete discretion
• Support special projects and ad hoc requests from the CEO as they arise

Requirements

• Proven experience as an executive assistant, office manager, or similar senior administrative role
• Fluent, professional English, written and spoken, for communication with executives, vendors, and partners
• Strong organizational skills and experience managing complex calendars and communications
• Ability to work independently with minimal supervision and take initiative on tasks
• Resourcefulness, with the ability to research and solve problems without constant direction
• Fast learner who adapts quickly to new tools, processes, and industries
• High level of trustworthiness and discretion with confidential information
• Comfort handling significant responsibility and working under deadlinesStrong judgment and ability to recognize business urgency
• Ability to take direction well and adjust priorities as needed
• Reliable internet connection, a dedicated workspace, and a secure computer
• Availability to work full-time, Monday to Friday, during Central Time business hours

Preferred

• Experience in construction, real estate, or another project-based industry
• Bilingual, with fluency in Spanish or another language
• Familiarity with tools such as Microsoft 365, Google Workspace, QuickBooks, Procore, or other construction management software
• Experience supporting C-suite executives or business owners