Executive Assistant

Foresight Construction Group; Gainesville (FL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

100% employer-paid health, dental, and vision insurance

Life and disability insurance

Company phone and vehicle allowance

Paid time off

401(k) retirement savings program

Weekly pay cycle

Paid training and certifications

Job summary

Foresight Construction Group in Gainesville, Florida, is looking for a proactive Executive Assistant to provide high-trust support to the CEO, managing complex priorities and acting as a communication bridge with the team. The ideal candidate will have a proven background in executive support, excellent organization, and communication skills.

The role includes managing the CEO's calendar, email correspondence, detailed travel logistics, and preparing corporate documents with confidentiality. Enjoy benefits like 100% employer-paid health insurance, paid time off, and 401(k) savings.

Qualifications

• Proven experience as an Executive Assistant or in high-level administrative support.
• Ability to handle responsibilities autonomously and exercise sound judgment.
• Self-disciplined with strict confidentiality maintenance.

Responsibilities

• Manage the CEO’s calendar and schedule meetings accurately.
• Own inbox and email management, triaging messages effectively.
• Act as a resourceful gatekeeper for the CEO’s time.
• Prepare the CEO for daily activities and prioritize tasks.
• Coordinate detailed travel itineraries and manage logistics.
• Prepare corporate documents with high discretion.
• Track action items and ensure follow-ups.
• Organize special projects, focusing on deadlines and quality.

Skills

Verbal communication skills

Written communication skills

Time management

Organizational skills

Adaptability

Autonomy

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Job description

About the Role

We are seeking a confident, self‑starter Executive Assistant who is highly organized, proactive, and thrives in a fast‑paced, multi‑tasking environment. In this role, you’ll provide critical, high‑trust support to our CEO — managing complex priorities with precision, protecting his time, and serving as a key point of contact between leadership and the wider team. We’re looking for someone who is quick‑thinking, discreet, and energized by keeping a busy executive a step ahead.

What You’ll Do

• Manage the CEO’s calendar — scheduling meetings, appointments, and travel with accuracy and foresight to maximize productivity.
• Own inbox and email management — triaging messages, drafting correspondence, and ensuring nothing slips through the cracks on follow‑up.
• Act as a resourceful gatekeeper, using friendly, persuasive communication to protect the CEO’s time and create win‑win access for the team.
• Prepare the CEO for each day — briefing him on schedule, priorities, and outstanding to‑dos, and assembling materials and pre‑reads for meetings.
• Coordinate detailed travel itineraries and manage related logistics and expenses with discipline and accuracy.
• Prepare corporate documents and correspondence with a high degree of discretion and confidentiality.
• Track action items and follow‑ups to completion, anticipating needs before they become urgent.
• Organize and execute special projects, keeping a dutiful focus on deadlines and quality.
• Build and maintain cross‑departmental relationships that support leadership and company.

Qualifications

• Independent and confident, with the ability to handle responsibilities autonomously and exercise sound judgment.
• Proven experience as an Executive Assistant or in high‑level administrative support.
• Bachelor’s degree in Business Administration or a related field (preferred).
• Excellent time management, adaptability, and prioritization skills.
• Accurate and precise verbal and written communication skills.
• Strong organizational skills to manage multiple competing priorities.
• Self‑disciplined and able to maintain strict confidentiality with personal and business information.
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint).

Preferred Skills

• Experience managing executive schedules in a corporate environment.
• Familiarity with online calendars, cloud systems, and office management software (ERP, CRM).
• Comfort leveraging technology and AI tools to streamline scheduling, communication, and daily workflows.
• Optimistic and friendly demeanor when managing stakeholder communications.
• 100% employer‑paid health, dental, and vision insurance
• Life and disability insurance
• Company phone and vehicle allowance
• Paid time off
• 401(k) retirement savings program
• Weekly pay cycle
• Paid training, certifications, and career development

Foresight Construction Group, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.