Remote Executive Assistant & Right-Hand to CEO

Remote Jobs; Miami (FL); Remote; USD 70,000 - 100,000; Full time

Benefits offered by this job

1099 independent contractor

Fully remote

Mentorship from CEO

Growth opportunities

Exposure to leaders

Job summary

Remote Jobs in the United States is seeking a seasoned Executive Assistant to work directly with the CEO. This fully remote, full-time contractor role focuses on shielding the CEO's time from bottlenecks and coordinating high-value activities, including content and client engagement.

You will own the calendar, triage communications, prepare briefs, and help manage travel, reporting, and day-to-day operating systems.

Qualifications

• 3+ years as an Executive Assistant, Chief of Staff or equivalent to a founder or CEO.
• Proven remote experience handling an executive's day without being in the room.
• Fluent professional English, written and spoken.
• Able to work US Eastern Time business hours consistently, with reliable internet and a quiet workspace.
• Strong administrative and operational backbone; you build systems, not just follow them.
• Exceptional discretion with confidential business and financial information.
• Tech-savvy: proficient with Google Workspace, Slack, a project management tool, a CRM, spreadsheets and AI assistants.

Responsibilities

• Own and defend the CEO's calendar and prioritize high-value work.
• Triage inbox and messages; flag what needs the CEO and close loops.
• Track deliverables, approvals and decisions; drive timely client work.
• Coordinate follow-ups across the team to keep approvals moving.
• Schedule high-value sales calls, maintain CRM updates and follow-ups.
• Maintain social media content pipeline and publishing calendar.
• Support launches of new offers: scheduling, documents and logistics.
• Book business travel and manage travel itineraries.
• Build and maintain operating trackers, SOPs and process documentation.

Skills

EA experience

Fluent English

Remote work experience

US ET work hours

Strong admin backbone

Discretion

Tech-savvy

Tools

Google Workspace

Slack

ClickUp

Notion

CRM

Spreadsheets

AI assistants

Job description

Remote Jobs in the United States is seeking a seasoned Executive Assistant to work directly with the CEO. This fully remote, full-time contractor role focuses on shielding the CEO's time from bottlenecks and coordinating high-value activities, including content and client engagement.

You will own the calendar, triage communications, prepare briefs, and help manage travel, reporting, and day-to-day operating systems.