Executive Admin to 4 VPs | Remote & Fast-Paced

Sumitomo Pharma; Hartford (CT); Remote; USD 72,000 - 90,000; Full time

Job summary

Sumitomo Pharma Co., Ltd. is seeking an Administrative Assistant to support four VPs in R&D Oncology. The role is primarily remote with monthly onsite time near Marlborough, MA, and involves calendar management, travel coordination, expense reporting, and confidential executive support.

The ideal candidate will be proactive, detail‑oriented, highly organized, and able to handle multiple priorities in a fast-paced pharmaceutical environment while maintaining professionalism and discretion.

Qualifications

• 3–5+ years of administrative support experience, preferably in pharma/healthcare.
• Experience supporting multiple leaders simultaneously.
• Strong proficiency in Microsoft 365 (Outlook, Teams, Excel, Word, PowerPoint).
• Excellent communication and confidentiality handling.

Responsibilities

• Manage complex calendars for four VPs and coordinate meetings across time zones.
• Arrange domestic and international travel, itineraries, and expense reconciliations.
• Process expense reports and track reimbursements.
• Screen and route communications; support planning of meetings and events.
• Onboard new hires and coordinate equipment requests; be a department liaison.

Skills

Calendar management

Multi-leader support

Communication skills

Organization

Tools

MS 365

Job description

Sumitomo Pharma Co., Ltd. is seeking an Administrative Assistant to support four VPs in R&D Oncology. The role is primarily remote with monthly onsite time near Marlborough, MA, and involves calendar management, travel coordination, expense reporting, and confidential executive support.

The ideal candidate will be proactive, detail‑oriented, highly organized, and able to handle multiple priorities in a fast-paced pharmaceutical environment while maintaining professionalism and discretion.