Remote Event Coordinator - Hospitality Sector

Placements24; United States; Remote; USD 11,000 - 18,000; Full time

Benefits offered by this job

Remote work

Flexible schedule

Diverse events exposure

Contract extension potential

Job summary

Placements24 is seeking a dedicated Remote Event Coordinator for the hospitality and tourism sector, based nearWelkom, Free State. The role is fully remote, coordinating diverse events from planning to execution with clients and on-site staff as needed.

Ideal candidates will have event planning experience, strong organizational and communication skills, and proficiency with standard office tools and event management software.

Qualifications

• Proven experience in event planning or coordination, ideally within the hospitality or event industry.
• Exceptional organizational and time management skills, with multitasking ability.
• Strong communication and interpersonal skills, comfortable liaising with clients and vendors virtually.
• Proficiency in event management software and standard office suites.
• Ability to work autonomously and thrive in a remote work environment.
• Stable internet connection and a dedicated workspace are mandatory.
• Keen eye for detail and a passion for creating successful events.
• Understanding of tourism and hospitality event trends is advantageous.
• High school diploma required; a certificate or degree in Event Management or Hospitality is a plus.

Responsibilities

• Assist in planning and coordination of various events, ensuring details align with hospitality standards.
• Manage event timelines, budgets, and vendor communications from a remote location.
• Coordinate with venues, caterers, entertainers, and other suppliers to finalize arrangements.
• Develop event layouts, run sheets, and logistical plans.
• Liaise directly with clients to understand their needs and provide regular updates.
• Assist in managing guest lists, invitations, and RSVP tracking.
• Support the on-site event team during execution through remote communication.
• Troubleshoot and resolve any event-related issues that may arise.
• Conduct post-event follow-ups and gather feedback for future improvements.
• Maintain organized digital files and records for all events managed.

Skills

Event planning

Multitasking

Strong communication

Remote collaboration

Vendor coordination

Education

High school diploma

Event Management certificate

Hospitality degree (adv)

Tools

Microsoft Office

Google Workspace

Event management software

Job description

About the Role

Our client, a dynamic event management company specializing in the hospitality and tourism sector, is seeking a dedicated Remote Event Coordinator. This role, based in Welkom, Free State, offers the flexibility of working entirely from home. You will be responsible for assisting in the planning, organizing, and execution of various events, from intimate gatherings to larger corporate functions and weddings, for clients in the hospitality industry. This position requires exceptional organizational skills, meticulous attention to detail, and a proactive approach to managing multiple tasks. As a remote team member, you will collaborate closely with clients and on-site event staff to ensure seamless event delivery. This is an excellent opportunity to gain diverse experience in event management within a flexible, remote work setting, supporting a broad range of tourism-related events.

Key Responsibilities

• Assist in the planning and coordination of various events, ensuring all details align with client expectations and hospitality standards.
• Manage event timelines, budgets, and vendor communications from a remote location.
• Coordinate with venues, caterers, entertainers, and other suppliers to finalize arrangements.
• Develop event layouts, run sheets, and logistical plans.
• Liaise directly with clients to understand their needs and provide regular updates.
• Assist in managing guest lists, invitations, and RSVP tracking.
• Support the on-site event team during event execution through remote communication.
• Troubleshoot and resolve any event-related issues that may arise.
• Conduct post-event follow-ups and gather feedback for future improvements.
• Maintain organized digital files and records for all events managed.

Requirements

• Proven experience in event planning or coordination, ideally within the hospitality or event industry.
• Exceptional organizational and time management skills, with the ability to multitask effectively.
• Strong communication and interpersonal skills, comfortable liaising with clients and vendors virtually.
• Proficiency in event management software and standard office suites (e.g., Microsoft Office, Google Workspace).
• Ability to work autonomously and thrive in a remote work environment.
• A stable internet connection and a dedicated workspace are mandatory for this remote role.
• A keen eye for detail and a passion for creating successful events.
• Understanding of tourism and hospitality event trends is advantageous.
• High school diploma required; a certificate or degree in Event Management or Hospitality is a plus.
• Must be based within South Africa, with proximity to Welkom, Free State, beneficial for potential local coordination if needed, though the role is fully remote.

Benefits

• Contract rate of R per annum.
• Flexible remote work schedule, offering excellent work-life integration.
• Opportunity to work on diverse and exciting hospitality events.
• Gain valuable experience in event planning and tourism sector management.
• Supportive virtual team environment and access to industry resources.
• Potential for contract extension based on performance and project needs.