Event Coordinator - Hospitality

Placements24; Redmond (WA); Hybrid; USD 15,000 - 22,000; Full time

Benefits offered by this job

Bonuses potential

Professional development

Job summary

Placements24 seeks an experienced Event Coordinator for a hybrid role combining remote planning with on-site execution in Welkom, Free State. You will lead client consultations, concept development, and end-to-end event management to deliver memorable experiences.

Ideal candidates bring strong organizational, communication, and negotiation skills, proficiency with event planning software, and the ability to manage multiple projects under tight deadlines, including evenings and weekends.

Qualifications

• Proven experience as an Event Coordinator or in a similar role within hospitality or events.
• Strong organizational and time-management skills with the ability to manage multiple projects.
• Excellent communication, negotiation, and interpersonal skills.
• Proficiency in event planning software and MS Office.

Responsibilities

• Liaise with clients to understand their event requirements, vision, and budget.
• Develop creative event concepts and proposals tailored to client needs.
• Coordinate all aspects of event logistics, including venue setup, catering, entertainment, and staffing.
• Source and manage relationships with vendors, suppliers, and contractors.
• Create detailed event timelines and run sheets to ensure smooth execution on the day.
• Manage event budgets and expenses, and ensure profitability.
• Oversee on-site event management and troubleshoot issues.
• Conduct post-event evaluations and gather client feedback for continuous improvement.
• Maintain up-to-date knowledge of industry trends and best practices.
• Collaborate with sales and marketing to promote event services.

Skills

Event coordination

Organizational skills

Communication skills

Negotiation

Tools

Event planning software

Job description

About the Role

Our client, a prestigious event venue and catering company located in Welkom, Free State , is looking for a creative and organized Event Coordinator to join their team. This role is crucial in ensuring the seamless execution of various events, from intimate gatherings to larger celebrations. You will be involved in all stages of event planning, from initial client consultations and concept development to on-site management and post-event evaluation. The ideal candidate will possess excellent communication skills, a keen eye for detail, and a passion for creating memorable experiences. This hybrid role offers a blend of remote planning and on-site execution, providing a dynamic work environment in the heart of the Free State .

Key Responsibilities

• Liaise with clients to understand their event requirements, vision, and budget.
• Develop creative event concepts and proposals tailored to client needs.
• Coordinate all aspects of event logistics, including venue setup, catering, entertainment, and staffing.
• Source and manage relationships with vendors, suppliers, and contractors.
• Create detailed event timelines and run sheets to ensure smooth execution on the day.
• Manage event budgets, track expenses, and ensure profitability.
• Oversee on-site event management, troubleshooting issues and ensuring client satisfaction.
• Conduct post-event evaluations and gather client feedback for continuous improvement.
• Maintain an up-to-date knowledge of industry trends and best practices in event management.
• Collaborate with the sales and marketing teams to promote event services.

Requirements

• Proven experience as an Event Coordinator or in a similar role within the hospitality or events industry.
• Strong organizational and time-management skills with the ability to manage multiple projects simultaneously.
• Excellent communication, negotiation, and interpersonal skills.
• Proficiency in event planning software and MS Office Suite.
• A creative flair and a passion for delivering exceptional events.
• Ability to work effectively under pressure and meet tight deadlines.
• Flexibility to work evenings and weekends as required by event schedules.
• Experience in the Welkom or Free State region is a plus.
• Must be able to work a hybrid schedule, balancing remote work with on-site presence.
• A valid driver's license and reliable transportation are necessary.

Benefits

This hybrid position offers a competitive annual salary of ZAR . Our client provides a dynamic and collaborative work environment, opportunities for professional development, and the chance to work on a diverse range of exciting events. You'll gain invaluable experience in the vibrant Welkom events scene. This role comes with the potential for performance-based bonuses and contributes to a company culture that values creativity and client satisfaction. Be part of creating unforgettable moments in the Free State .