Events Coordinator & Manager

Placements24; United States; Hybrid; USD 18,000 - 36,000; Full time

Benefits offered by this job

Hybrid work model

Diverse and exciting events

Welkom industry experience

Networking opportunities with clients

Job summary

Placements24 is seeking an experienced Events Coordinator & Manager for a hybrid role serving Welkom and surrounding areas. You will plan and execute a wide range of events, coordinating with clients, vendors, and venues to deliver memorable experiences.

The position requires strong organizational and negotiation skills, with 4+ years of event management experience. Flexibility to work evenings/weekends as needed and to operate in a hybrid work environment.

Qualifications

• Minimum of 4 years of experience in event planning and management.
• Proven track record of successfully managing diverse events.
• Excellent organizational and multitasking skills.
• Strong negotiation and vendor management abilities.
• Ability to work in hybrid environments with flexibility.

Responsibilities

• Plan and execute events from conception to completion.
• Liaise with clients to understand objectives.
• Develop budgets and manage spending.
• Source vendors and negotiate terms.
• Coordinate logistics including staffing, catering, AV, and décor.
• Manage on-site operations and troubleshoot issues.
• Conduct post-event evaluations and reporting.
• Maintain relationships with clients and vendors.
• Stay updated on industry trends.

Skills

Event planning

Vendor management

Budgeting

Client liaison

Job description

About the Role Our client, a leading event management company operating in and around Welkom, Free State, is seeking a highly organized and creative Events Coordinator & Manager. This hybrid role requires a blend of on-site event execution and remote planning, offering a dynamic work environment. You will be responsible for planning, organizing, and executing a wide range of events, from corporate functions to social gatherings, ensuring seamless delivery and exceeding client expectations. This is an excellent opportunity to showcase your event management prowess in the Welkom region.

Key Responsibilities

• Manage all aspects of event planning and execution, from conception to completion.
• Liaise with clients to understand their event objectives and requirements.
• Develop event budgets and ensure adherence to financial constraints.
• Source and negotiate with vendors, suppliers, and venues.
• Coordinate event logistics, including staffing, catering, audiovisual, and décor.
• Develop event timelines and ensure all deadlines are met.
• On-site management during events to ensure smooth operation and troubleshoot issues.
• Post-event evaluation and reporting to clients.
• Maintain strong relationships with clients and vendors.
• Stay abreast of industry trends and best practices in event management.

Requirements

• Minimum of 4 years of experience in event planning and management.
• Proven track record of successfully managing diverse events.
• Excellent organizational, project management, and multitasking skills.
• Strong negotiation and vendor management abilities.
• Proficiency in event management software and standard office applications.
• Exceptional communication and interpersonal skills, with the ability to build rapport with clients and stakeholders.
• Flexibility to work irregular hours, including evenings and weekends, as required by event schedules.
• Creative thinking and problem-solving skills.
• Ability to work effectively both independently and as part of a team, with a hybrid work model.
• A passion for creating memorable event experiences in Welkom and its surrounding areas.

Benefits

• Competitive contract rate with an estimated annual earning potential of ZAR.
• Hybrid work model offering flexibility.
• Opportunity to manage diverse and exciting events.
• Gain valuable experience within the Welkom event industry.
• Networking opportunities with clients and industry professionals.