Event Coordinator - Sports & Leisure

Placements24; United States; Hybrid; USD 18,000 - 25,000; Full time

Benefits offered by this job

Competitive salary

Hybrid position

Medical aid

Retirement fund contributions

Ample paid time off

Professional development opportunities

Networking opportunities

Vibrant local sports scene

Job summary

Placements24 in Welkom seeks an energetic Event Coordinator to plan and deliver sports and leisure events, from local tournaments to community festivals, with strong vendor and on-site execution skills.

The role is hybrid, balancing remote planning with on-site presence at key venues; requires a Diploma/Degree and 3+ years in event planning, plus budget, timeline, and stakeholder management capabilities.

Qualifications

• Diploma or degree in a related field.
• Minimum 3 years in event planning and coordination in sports/leisure.
• Ability to manage multiple projects with deadlines.
• Excellent organizational and problem-solving skills.
• Strong negotiation and vendor management capabilities.
• Proficient in event management software and MS Office.

Responsibilities

• Plan and execute a range of sports and leisure events from concept to completion.
• Develop budgets, monitor expenses, and stay within financial parameters.
• Source and manage vendors, including caterers and entertainment.
• Coordinate logistics: venue setup, staffing, security, tech needs.
• Create event marketing/promotions to boost attendance.
• Liaise with participants, sponsors, and stakeholders.
• Oversee on-site operations and troubleshoot issues.
• Collect feedback and prepare post-event evaluation reports.
• Maintain relationships with venues and suppliers.
• Contribute ideas for new events and program enhancements.

Skills

Organizational skills

Time management

Problem solving

Vendor management

Negotiation

MS Office Suite

Event management software

Communication

Presentation skills

Interpersonal skills

Flexible hours

Education

Diploma or Degree in Event Management, Hospitality, Marketing, or a related field

Tools

Event management software

MS Office Suite

Job description

About the Role

Our client, a dynamic organization within the sports and leisure sector, is seeking a meticulous and energetic Event Coordinator to manage and execute a variety of events in and around Welkom, Free State . This role is perfect for an individual with a passion for sports, excellent organizational abilities, and a flair for creating memorable experiences. You will be responsible for the planning, logistics, promotion, and on-site management of events ranging from local sports tournaments to larger community festivals. The ideal candidate will thrive in a fast-paced environment, possess strong vendor management skills, and be adept at working collaboratively with internal teams and external stakeholders. This hybrid role allows for flexibility while ensuring a strong presence at key event locations.

Key Responsibilities

• Plan, organize, and execute a diverse range of sports and leisure events from conception to completion.
• Develop event budgets, track expenses, and ensure events are delivered within financial parameters.
• Source and manage vendors, including caterers, equipment suppliers, and entertainment providers.
• Coordinate event logistics, such as venue setup, staffing, security, and technical requirements.
• Develop and implement event marketing and promotional strategies to drive attendance and engagement.
• Liaise with participants, sponsors, and stakeholders to ensure their needs are met.
• Manage on-site event operations, troubleshooting any issues that arise to ensure smooth execution.
• Conduct post-event evaluations, gathering feedback and preparing detailed reports on event success and areas for improvement.
• Maintain strong relationships with venue partners and key suppliers.
• Contribute creative ideas for new events and enhancements to existing programs.

Requirements

• Diploma or Degree in Event Management, Hospitality, Marketing, or a related field is preferred.
• Minimum of 3 years of experience in event planning and coordination, with a focus on sports or leisure events.
• Proven ability to manage multiple projects simultaneously, adhering to strict deadlines.
• Excellent organizational, time management, and problem-solving skills.
• Strong negotiation and vendor management capabilities.
• Proficiency in event management software and MS Office Suite.
• Excellent communication, presentation, and interpersonal skills.
• Ability to work flexible hours, including evenings and weekends, as required by event schedules.
• Experience working in a hybrid environment, balancing remote planning with on-site execution.
• A genuine enthusiasm for the sports and leisure industry in the Welkom region.

Benefits

• Our client offers a competitive salary and a benefits package that includes medical aid, retirement fund contributions, and ample paid time off.
• This hybrid position provides a balance between working remotely and engaging directly with events in the Welkom area.
• You will have the opportunity to work on exciting and diverse projects, expand your professional network, and contribute to the vibrant local sports scene.
• Continuous learning and professional development opportunities are supported.
• Join a collaborative and forward-thinking team that values innovation and dedication.
• This role offers the chance to grow your career in event management within a growing organization.