Remote Career Advising Coordinator | HubSpot & Calendly

Talentoma; Tucson (AZ); À distance; USD 47 000 - 64 000; Plein temps

Avantages offerts par ce poste

Fully remote in Arizona

CRM and scheduling training

Health coverage and paid leave

401(k) and stipends

Résumé du poste

Talentoma seeks a Career Advising Coordinator to organize client appointments, update records, and coordinate with career advisors. This fully remote role supports clients in Arizona and requires a 40-hour weekly commitment.

You will route inquiries, manage CRM notes, and share resources while ensuring privacy and professional service. Compensation is monthly with a focus on timely, accurate follow‑up.

Qualifications

• Proven ability to coordinate appointments and client interactions.
• Familiarity with career services terminology and processes.
• Experience handling client information with discretion.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and calendars with accuracy.

Responsabilités

• Review incoming client emails and appointment requests and route to the right advisor.
• Check client contact info, stated goals, and preferences before arranging next steps.
• Maintain client notes and appointment status in CRM with accurate, concise entries.
• Coordinate advisor availability and client appointments using Calendly; check for conflicts.
• Send confirmations, prep checklists, and meeting access details to clients.
• Organize client resumes and questionnaires for advisor review without advising on paths.
• Share advisor-approved job search resources and workshop info.
• Follow up on scheduling requests, missed appointments, and prep items.
• Escalate unresolved scheduling conflicts or sensitive issues to team lead.
• Close tasks and summarize outstanding items for handoff with quality notes.

Connaissances

Communication

Organization

CRM Experience

Attention to detail

Formation

High school diploma or equivalent

Outils

HubSpot CRM

Calendly

Description du poste

Talentoma seeks a Career Advising Coordinator to organize client appointments, update records, and coordinate with career advisors. This fully remote role supports clients in Arizona and requires a 40-hour weekly commitment.

You will route inquiries, manage CRM notes, and share resources while ensuring privacy and professional service. Compensation is monthly with a focus on timely, accurate follow‑up.