Remote Calendar Coordinator — Health Benefits + 401(k)

Talentoma; Utah; Remote; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health coverage

Paid leave

401(k)

Maternity leave

Bonus opportunities

Job summary

Talentoma in the United States is seeking a Calendar Coordinator who handles phone calls and emails to organize appointments, keeps calendars accurate, resolves conflicts, and helps participants arrive prepared for meetings. This fully remote role sits in Utah and requires a 40-hour weekly commitment.

You will work with clients and colleagues to manage scheduling requests, confirmations, and reminders, using Google Calendar, Gmail, and Google Meet. Strong communication is essential.

Qualifications

• High school diploma or equivalent.
• 1–2 years calendar coordination or related administrative experience preferred.
• Understanding of appointment workflows and calendar permissions.
• Familiarity with scheduling, email, and video conferencing tools.
• Clear telephone and written communication; ability to confirm details.
• Ability to prioritize competing requests and manage calendar conflicts.
• Reliable computer, high-speed internet, and quiet workspace; 40-hour weekly commitment.
• Authorization to work in the United States.
• Fully remote, desk-based work from home.
• Structured onboarding and training on systems and workflows.

Responsibilities

• Review scheduling requests from shared email and phone messages; prioritize per guidance.
• Check participant availability, duration, attendees, and existing commitments.
• Organize appointments using a scheduling/calendar tool; ensure correct recipients and details.
• Coordinate email exchanges; record responses and keep pending arrangements visible.
• Arrange online meeting access using video conferencing; include joining instructions.
• Confirm appointments with participants and hosts; summarize prep needs and send reminders.
• Update calendars promptly for cancellations or changes; release holds as needed.
• Follow up on unanswered invitations and missing availability; take notes on outreach.
• Escalate conflicts or out-of-scope requests to the team lead with options and timing.

Skills

Calendar coordination

Appointment scheduling

Customer communication

Administrative support

Scheduling tools

Education

High school diploma or equivalent

Tools

Google Calendar

Gmail

Google Meet

Job description

Talentoma in the United States is seeking a Calendar Coordinator who handles phone calls and emails to organize appointments, keeps calendars accurate, resolves conflicts, and helps participants arrive prepared for meetings. This fully remote role sits in Utah and requires a 40-hour weekly commitment.

You will work with clients and colleagues to manage scheduling requests, confirmations, and reminders, using Google Calendar, Gmail, and Google Meet. Strong communication is essential.