Remote Office Coordinator: Calendar & Meetings

Talentoma; Phoenix (AZ); Remote; USD 43,000 - 62,000; Full time

Benefits offered by this job

Health coverage

Paid leave

401(k)

Maternity leave

Bonus opportunities

Job summary

Talentoma is seeking an Office Coordination Associate to manage calendars, meetings, and routine administrative tasks from a fully remote home office in Arizona, United States. The role supports the administrative team, coordinating with department assistants and meeting organizers to ensure timely, accurate information and smooth scheduling.

The position requires a 40-hour weekly commitment with variable shift times.

Qualifications

• High school diploma or equivalent.
• No experience required; related experience supporting office coordination, virtual meetings, or administrative tasks is preferred.
• Clear written and verbal communication for confirming requests and providing progress updates.
• Ability to organize competing requests and learn established workflows during training.

Responsibilities

• Review requests in a shared email queue and confirm requester, deadline, and outcome before starting work.
• Check meeting requests for availability and details, then create calendar invites in Microsoft 365.
• Coordinate virtual meetings using Zoom and verify links and organizer preferences before sharing invites.
• Prepare meeting agendas and ensure participants can locate required information.
• Document status, owners, due dates, and actions in Airtable following naming conventions.
• Follow up on outstanding information or approvals to keep delays visible to requesters.
• Escalate ambiguous or out-of-procedure requests to the office administration team lead.

Skills

Attention to detail

Clear communication

Time management

Remote collaboration

Education

High school diploma or equivalent

Tools

Microsoft 365

Zoom

Airtable

Job description

Talentoma is seeking an Office Coordination Associate to manage calendars, meetings, and routine administrative tasks from a fully remote home office in Arizona, United States. The role supports the administrative team, coordinating with department assistants and meeting organizers to ensure timely, accurate information and smooth scheduling.

The position requires a 40-hour weekly commitment with variable shift times.