Remote Bookkeeping & Inventory Operations Specialist

Pavago; United States; Remote; USD 42,000 - 56,000; Full time

Benefits offered by this job

Fully remote

U.S. business hours alignment

Job summary

Pavago is seeking an Admin Assistant to support bookkeeping, inventory management, vendor coordination, and operations for a growing service-driven business. This full-time, remote role follows U.S.

business hours and focuses on building structured financial and operational processes. You will maintain accurate financial records, support payroll, monitor inventory, and coordinate with vendors while keeping documentation organized and audit-ready.

Qualifications

• 2+ years of bookkeeping, accounting support, or financial administration experience.
• Strong organizational skills with attention to detail and accuracy.
• Experience handling vendor coordination and payroll support is a plus.
• Proficiency in QuickBooks, Square, Excel and Google Sheets.
• Ability to work independently in a remote environment.

Responsibilities

• Maintain bookkeeping records and daily financial transactions.
• Process invoices, expenses, reconciliations, and transaction tracking.
• Support payroll processing and payment calculations.
• Prepare financial and tax documentation and ensure audit readiness.
• Manage inventory levels and vendor communications; generate reports.
• Create and update spreadsheets, trackers, and operational reports.

Skills

Inventory management

Vendor coordination

Financial recordkeeping

QuickBooks

Square

Microsoft Excel

Google Sheets

Google Workspace

Education

Bachelor's degree in Accounting

Bachelor's degree in Finance

Bachelor's degree in Business Administration

Bookkeeping or accounting certifications

Tools

QuickBooks

Square

Microsoft Excel

Google Sheets

Google Workspace

Inventory management systems

Accounting and reporting tools

Job description

Pavago is seeking an Admin Assistant to support bookkeeping, inventory management, vendor coordination, and operations for a growing service-driven business. This full-time, remote role follows U.S.

business hours and focuses on building structured financial and operational processes. You will maintain accurate financial records, support payroll, monitor inventory, and coordinate with vendors while keeping documentation organized and audit-ready.