Senior Bookkeeper - Private Aviation Ops (Remote)

Pavago; United States; Remote; USD 85,000 - 110,000; Full time

Job summary

Pavago is seeking a detail-oriented Senior Bookkeeper / Accounting Operations Specialist with direct private aviation experience to own the company’s financial records. You will reconcile 10+ accounts, manage domestic and international vendor payments, track profitability by flight, and prepare clear management reports.

The role combines hands-on bookkeeping with process improvement—building smarter spreadsheets, dashboards, and automation to reduce manual work while maintaining confidentiality.

Qualifications

• 3+ years of bookkeeping, accounting operations, or financial analysis experience.
• Direct aviation industry experience (private aviation or aircraft charter) preferred.
• Proficient with Xero and bank reconciliation processes.
• Strong Excel and Google Sheets skills; comfortable with CRMs like HubSpot.

Responsibilities

• Reconcile 10+ bank, credit card, HubSpot, and accounting accounts monthly/quarterly.
• Review, categorize, and reconcile transactions in Xero.
• Maintain chart-of-accounts and expense-coding practices.
• Identify duplicate payments, missing transactions, and discrepancies.
• Track vendor and customer balances; manage payments to aircraft operators and vendors worldwide.
• Coordinate domestic and international payments; handle foreign currency transactions.
• Match booking data between HubSpot and Xero; update deal stages from quote to paid.
• Prepare monthly/quarterly/annual expense reports and consolidated financials.
• Create dashboards and templates to improve financial reporting and automation.

Skills

Bookkeeping experience

Aviation industry experience

Excel

Google Sheets

English fluency

Remote work capability

Attention to detail

Independent work

Education

Accounting/Finance degree

Tools

Xero

HubSpot

Convera GlobalPay

Job description

Pavago is seeking a detail-oriented Senior Bookkeeper / Accounting Operations Specialist with direct private aviation experience to own the company’s financial records. You will reconcile 10+ accounts, manage domestic and international vendor payments, track profitability by flight, and prepare clear management reports.

The role combines hands-on bookkeeping with process improvement—building smarter spreadsheets, dashboards, and automation to reduce manual work while maintaining confidentiality.