Remote Executive Assistant: Ops & Client Coordination

Pavago; United States; Remote; USD 60,000 - 85,000; Full time

Job summary

Pavago is seeking an Executive Assistant to support the founder with operations and client coordination. This remote, full-time role focuses on keeping daily operations organized and ensuring smooth client interactions across projects.

You will manage client communications, coordinate with contractors, and maintain CRM records while supporting scheduling and reporting tasks. Strong English communication and independent work style are essential in a fast-paced environment.

Qualifications

• 2+ years supporting a founder, executive, or small business owner.
• Proficiency with GoHighLevel (GHL) and Google Workspace.
• Excellent written and verbal English communication.
• Strong organizational and multitasking abilities.
• Reliability with a professional remote setup.

Responsibilities

• Manage inbound client inquiries and prioritize urgent requests.
• Coordinate with contractors and track progress.
• Maintain CRM records and ensure data accuracy.
• Schedule meetings and support daily planning.
• Prepare client communications and summaries.

Skills

Written English communication

Attention to detail

Independent work

Multitasking

Calendar management

Tools

GoHighLevel (GHL)

Google Workspace

Job description

Pavago is seeking an Executive Assistant to support the founder with operations and client coordination. This remote, full-time role focuses on keeping daily operations organized and ensuring smooth client interactions across projects.

You will manage client communications, coordinate with contractors, and maintain CRM records while supporting scheduling and reporting tasks. Strong English communication and independent work style are essential in a fast-paced environment.