Remote ARC Specialist — Legal Documents & Production

Ballard Spahr LLP; Philadelphia (Philadelphia County); Remote; USD 55,000 - 65,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life insurance

Health savings accounts

Flexible spending accounts

Disability insurance

401(k) retirement plan

Paid time off

Sick leave

Paid holidays

Employee assistance program

Job summary

Ballard Spahr LLP is seeking an ARC Specialist to provide document production, administrative and clerical support to attorneys and staff. The role emphasizes high accuracy, initiative, and strong collaboration across the Administrative Resource Center.

Responsibilities include preparing complex legal documents, creating contents tables, revising with track changes, and converting information for Word/Excel/PowerPoint.

Qualifications

• Requires high school diploma or equivalent, college degree preferred.
• Minimum typing speed of 70 words per minute with high accuracy.
• Experience in a law firm practice support role or advanced Microsoft applications (3+ years).
• Willingness to work beyond standard hours when needed.

Responsibilities

• Prepare and process correspondence and memoranda, and complex legal documents.
• Create and update tables of contents and authorities.
• Revise documents with blacklines and track changes.
• Convert information to Word, Excel or PowerPoint.
• Prepare fillable PDF forms and merged documents.
• Collaborate with ARC Specialists across offices for firm-wide efficiency.

Skills

Communication

Detail-oriented

Typing speed 70 wpm

Self-motivation

Education

High school diploma or equivalent

College degree or business school certificate preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Ballard Spahr LLP is seeking an ARC Specialist to provide document production, administrative and clerical support to attorneys and staff. The role emphasizes high accuracy, initiative, and strong collaboration across the Administrative Resource Center.

Responsibilities include preparing complex legal documents, creating contents tables, revising with track changes, and converting information for Word/Excel/PowerPoint.