Remote Administrative Project Specialist

Stella Contracting, Inc; Fort Wayne (IN); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Stella Contracting, Inc is seeking an Administrative Project Specialist to join on a full-time contract basis. This role blends administrative expertise with project support to ensure initiative success.

The ideal candidate thrives in a fast-paced setting, manages multiple tasks, and maintains exceptional organization. Responsibilities include coordinating project administration, preparing documents, scheduling meetings, drafting reports, and analyzing data for decisions.

Qualifications

• 2–4 years of experience in administrative support, project coordination, or office management.
• Proficiency with Microsoft Office Suite and project management software.
• Excellent communication, organization, and time-management skills.

Responsibilities

• Coordinate and track administrative aspects of multiple projects, ensuring timelines and deliverables are met.
• Support project managers by preparing documentation, scheduling meetings, and maintaining calendar invites and project files.
• Draft, edit, and distribute reports, presentations, agendas, and meeting notes.
• Communicate clearly and professionally with internal teams, external partners, and stakeholders.
• Assist with gathering, analyzing, and organizing project data for status updates and decision-making.
• Process administrative tasks such as budgeting, procurement, and resource allocation as directed.
• Identify workflow bottlenecks and recommend process improvements for greater efficiency.
• Maintain accurate and confidential records, databases, and project logs.
• Monitor compliance with project guidelines, company policies, and regulatory requirements.
• Support onboarding and training of team members as needed for special projects.

Skills

Microsoft Office Suite

Project management software

Communication skills

Time management

Detail oriented

Education

Associate's or bachelor's degree in Business Administration or related field

Job description

Stella Contracting, Inc is seeking an Administrative Project Specialist to join on a full-time contract basis. This role blends administrative expertise with project support to ensure initiative success.

The ideal candidate thrives in a fast-paced setting, manages multiple tasks, and maintains exceptional organization. Responsibilities include coordinating project administration, preparing documents, scheduling meetings, drafting reports, and analyzing data for decisions.