Project Coordination & Admin Specialist

Stella Contracting, Inc; Boise (ID); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Professional Development

Supportive Team

Flexible work arrangements

Job summary

Stella Contracting, Inc. seeks a detail-oriented Administrative Project Specialist to join as a full-time contract role. The position blends administrative duties with project support to help ensure initiatives run smoothly and on schedule.

You will coordinate multiple projects, prepare reports and agendas, maintain files, and assist with budgeting, procurement, and data analysis. A proactive team player with strong organizational skills will thrive in our fast-paced environment.

Qualifications

• Bachelor's or Associate degree in business/admin or related field preferred.
• 2–4 years of admin support/project coordination experience.
• Strong MS Office and project management software proficiency.
• Excellent communication, organization and time-management.

Responsibilities

• Coordinate and track administrative aspects of multiple projects to meet timelines and deliverables.
• Support project managers with documentation, scheduling, and calendar management.
• Draft, edit and distribute reports, agendas and meeting notes.
• Communicate professionally with internal teams, external partners and stakeholders.
• Assist with data gathering, analysis, and status updates for decisions.
• Handle budgeting, procurement, and resource allocation as directed.
• Identify bottlenecks and suggest process improvements for efficiency.
• Maintain confidential records and project logs.
• Ensure compliance with guidelines and policies.
• Assist onboarding and training for special projects.

Skills

Microsoft Office

Project management software

Communication

Organization

Time management

Independent work

Team collaboration

Education

Associate’s or Bachelor’s degree

Tools

Microsoft Project

Job description

Stella Contracting, Inc. seeks a detail-oriented Administrative Project Specialist to join as a full-time contract role. The position blends administrative duties with project support to help ensure initiatives run smoothly and on schedule.

You will coordinate multiple projects, prepare reports and agendas, maintain files, and assist with budgeting, procurement, and data analysis. A proactive team player with strong organizational skills will thrive in our fast-paced environment.