Dynamic Administrative Project Specialist (Remote/Hybrid)

Stella Contracting, Inc; Aurora (IL); Hybrid; USD 60.000 - 90.000; Vollzeit

Benefits dieser Stelle

Annual contract rate: $60,000–$90,000

Flexible remote, hybrid, or onsite

Full-time, ~40 hours/week

Professional development opportunities

Collaborative team culture

Zusammenfassung

Stella Contracting, Inc. is seeking an Administrative Project Specialist on a full-time contract basis. The role blends administrative excellence with project support to ensure successful initiative execution.

The candidate thrives in a fast-paced environment, multitasks effectively, and maintains outstanding organizational skills. Responsibilities include coordinating multiple projects, supporting PMs with docs and meetings, preparing reports, and managing data and records.

Qualifikationen

• Associate's or bachelor's degree in Business Administration, Project Management, or a related field preferred.
• 2–4 years of experience in administrative support, project coordination, or office management roles.
• Strong proficiency with Microsoft Office Suite and project management software.
• Excellent communication, organization, and time-management skills.
• Keen attention to detail with the ability to handle sensitive or confidential information.
• Ability to work independently while juggling multiple priorities and meeting deadlines.
• Team player attitude with proactive problem-solving skills.

Aufgaben

• Coordinate and track administrative aspects of multiple projects, ensuring timelines and deliverables are met.
• Support project managers by preparing documentation, scheduling meetings, and maintaining calendar invites and project files.
• Draft, edit, and distribute reports, presentations, agendas, and meeting notes.
• Communicate clearly and professionally with internal teams, external partners, and stakeholders.
• Assist with gathering, analyzing, and organizing project data for status updates and decision-making.
• Process administrative tasks such as budgeting, procurement, and resource allocation as directed.
• Identify workflow bottlenecks and recommend process improvements for greater efficiency.
• Maintain accurate and confidential records, databases, and project logs.
• Monitor compliance with project guidelines, company policies, and regulatory requirements.
• Support onboarding and training of team members as needed for special projects.

Ausbildung

Associate's or bachelor's degree in Business Administration, Project Management, or a related field preferred.

Tools

Microsoft Office Suite

Project management software

Jobbeschreibung

Stella Contracting, Inc. is seeking an Administrative Project Specialist on a full-time contract basis. The role blends administrative excellence with project support to ensure successful initiative execution.

The candidate thrives in a fast-paced environment, multitasks effectively, and maintains outstanding organizational skills. Responsibilities include coordinating multiple projects, supporting PMs with docs and meetings, preparing reports, and managing data and records.