Dynamic Administrative Project Coordinator (Remote/Hybrid)

Stella Contracting, Inc; Rochester (MN); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Professional development

Flexible work arrangement

Collaborative team environment

Job summary

Stella Contracting, Inc. is seeking an Administrative Project Specialist on a full-time contract basis. This role blends administrative expertise with project support in a fast-paced environment, with flexible remote, hybrid, or onsite options.

The ideal candidate has 2–4 years in admin or project coordination, strong MS Office skills, and excellent communication and organizational abilities. A degree in Business Administration or Project Management is preferred, and confidentiality is essential.

Qualifications

• 2–4 years of experience in administrative support or project coordination.
• Strong proficiency with Microsoft Office and project management tools.
• Excellent communication, organization, and time-management skills.
• Ability to handle confidential information and work independently.
• Team player with proactive problem-solving.

Responsibilities

• Coordinate and track administrative aspects of multiple projects to meet timelines.
• Support project managers with documentation, scheduling, and calendar management.
• Draft, edit, and distribute reports, agendas, and meeting notes.
• Communicate professionally with internal teams, partners, and stakeholders.
• Analyze and organize project data for updates and decisions.
• Assist with budgeting, procurement, and resource allocation.
• Identify bottlenecks and suggest process improvements.
• Maintain confidential records and project logs; ensure compliance.
• Support onboarding and training for special projects.

Skills

Attention to detail

Time management

Communication

Independent work

Education

Associate's or Bachelor's degree in Business Administration or Project Management

Tools

Microsoft Office Suite

Project management software

Job description

Stella Contracting, Inc. is seeking an Administrative Project Specialist on a full-time contract basis. This role blends administrative expertise with project support in a fast-paced environment, with flexible remote, hybrid, or onsite options.

The ideal candidate has 2–4 years in admin or project coordination, strong MS Office skills, and excellent communication and organizational abilities. A degree in Business Administration or Project Management is preferred, and confidentiality is essential.