Remote-Ready Administrative Project Specialist

Stella Contracting, Inc; Chattanooga (TN); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Annual contract rate information

Flexible work arrangement (remote,hyb,

Professional development

Supportive team culture

Job summary

Stella Contracting, Inc. is seeking a detail-oriented Administrative Project Specialist on a full-time contract basis. This role blends administrative know-how with project support to help ensure successful execution of company initiatives in a fast-paced environment.

The ideal candidate will coordinate multiple projects, prepare documentation, manage calendars, and draft reports. Strong communication, organization, and the ability to handle confidential information are essential, with

Qualifications

• Associate's or bachelor's degree in Business Administration, Project Management, or related field preferred.
• 2–4 years of administrative support or project coordination experience.
• Proficiency with Microsoft Office and project management software.
• Strong communication, organization, and time-management skills.

Responsibilities

• Coordinate and track administrative aspects of multiple projects to meet timelines and deliverables.
• Support project managers by preparing documents, scheduling meetings, and maintaining calendars.
• Draft, edit, and distribute reports, agendas, and meeting notes.
• Communicate clearly with internal teams, external partners, and stakeholders.
• Gather, analyze, and organize project data for status updates.
• Assist with budgeting, procurement, and resource allocation as directed.
• Identify workflow bottlenecks and recommend process improvements.
• Maintain confidential records, databases, and project logs.
• Monitor compliance with project guidelines and company policies.
• Support onboarding and training of team members for special projects.

Skills

Multitasking

Communication

Organizational skills

Time management

Attention to detail

Independent work

Team player

Education

Associate's or Bachelor's degree in Business Administration/Project Management

Tools

Microsoft Office Suite

Project management software

Job description

Stella Contracting, Inc. is seeking a detail-oriented Administrative Project Specialist on a full-time contract basis. This role blends administrative know-how with project support to help ensure successful execution of company initiatives in a fast-paced environment.

The ideal candidate will coordinate multiple projects, prepare documentation, manage calendars, and draft reports. Strong communication, organization, and the ability to handle confidential information are essential, with