Project Coordination Specialist (Remote/Hybrid)

Stella Contracting, Inc; Brownsville (TX); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Flexible work options

Professional development

Supportive team culture

Job summary

Stella Contracting, Inc. is seeking a detail-oriented Administrative Project Specialist for a full-time contract role. The position blends administrative duties with project support to drive successful initiatives.

The ideal candidate thrives in a fast-paced environment, excels at multitasking, and demonstrates exceptional organizational skills. Responsibilities include coordinating multiple projects, preparing documentation, scheduling meetings, drafting reports, and ensuring smooth

Qualifications

• Associate's or bachelor's degree in Business Administration, Project Management, or related field preferred.
• 2–4 years of experience in administrative support, project coordination, or office management roles.
• Strong proficiency with Microsoft Office Suite and project management software.
• Excellent communication, organization, and time-management skills.
• Keen attention to detail with the ability to handle sensitive or confidential information.
• Ability to work independently while juggling multiple priorities and meeting deadlines.
• Team player attitude with proactive problem-solving skills.

Responsibilities

• Coordinate and track administrative aspects of multiple projects, ensuring timelines and deliverables are met.
• Support project managers by preparing documentation, scheduling meetings, and maintaining calendar invites and project files.
• Draft, edit, and distribute reports, presentations, agendas, and meeting notes.
• Communicate clearly and professionally with internal teams, external partners, and stakeholders.
• Assist with gathering, analyzing, and organizing project data for status updates and decision-making.
• Process administrative tasks such as budgeting, procurement, and resource allocation as directed.
• Identify workflow bottlenecks and recommend process improvements for greater efficiency.
• Maintain accurate and confidential records, databases, and project logs.
• Monitor compliance with project guidelines, company policies, and regulatory requirements.
• Support onboarding and training of team members as needed for special projects.

Skills

Communication

Organization

Time management

Team collaboration

Problem-solving

Education

Associate's or Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

Project management software

Job description

Stella Contracting, Inc. is seeking a detail-oriented Administrative Project Specialist for a full-time contract role. The position blends administrative duties with project support to drive successful initiatives.

The ideal candidate thrives in a fast-paced environment, excels at multitasking, and demonstrates exceptional organizational skills. Responsibilities include coordinating multiple projects, preparing documentation, scheduling meetings, drafting reports, and ensuring smooth