Administrative Project Specialist — Remote/Hybrid & Growth

Stella Contracting, Inc; Overland Park (KS); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Flexible remote options

Hybrid option

Onsite option

Professional development

Career growth opportunities

Positive workplace culture

Job summary

Stella Contracting, Inc is seeking a detail-oriented Administrative Project Specialist on a full-time contract basis. The role blends administrative duties with project support to help ensure successful execution of initiatives.

The ideal candidate thrives in a fast-paced environment, multitasks effectively, and demonstrates strong organizational skills. The position offers flexible work arrangements (remote, hybrid, or onsite), approximately 40 hours per week, and opportunities for professional

Qualifications

• Associate's or Bachelor's degree in Business Administration, Project Management, or related field preferred.
• 2–4 years of experience in administrative support, project coordination, or office management.
• Strong proficiency with Microsoft Office Suite and project management software.
• Excellent communication, organization, and time-management skills.
• Keen attention to detail with the ability to handle sensitive or confidential information.
• Ability to work independently while juggling multiple priorities and meeting deadlines.

Responsibilities

• Coordinate and track administrative aspects of multiple projects, ensuring timelines and deliverables are met.
• Support project managers by preparing documentation, scheduling meetings, and maintaining calendar invites and project files.
• Draft, edit, and distribute reports, presentations, agendas, and meeting notes.
• Communicate clearly and professionally with internal teams, external partners, and stakeholders.
• Assist with gathering, analyzing, and organizing project data for status updates and decision-making.
• Process administrative tasks such as budgeting, procurement, and resource allocation as directed.
• Identify workflow bottlenecks and recommend process improvements for greater efficiency.
• Maintain accurate and confidential records, databases, and project logs.
• Monitor compliance with project guidelines, company policies, and regulatory requirements.
• Support onboarding and training of team members as needed for special projects.

Skills

Microsoft Office Suite

Project coordination

Communication skills

Time management

Attention to detail

Independent worker

Team player

Education

Associate's or Bachelor's degree in Business Administration/Project Management

Tools

Project management software

Job description

Stella Contracting, Inc is seeking a detail-oriented Administrative Project Specialist on a full-time contract basis. The role blends administrative duties with project support to help ensure successful execution of initiatives.

The ideal candidate thrives in a fast-paced environment, multitasks effectively, and demonstrates strong organizational skills. The position offers flexible work arrangements (remote, hybrid, or onsite), approximately 40 hours per week, and opportunities for professional