Remote/Hybrid Administrative Project Specialist

Stella Contracting, Inc; Lubbock (TX); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Professional Development

Hybrid/Remote options

Career growth

Job summary

Stella Contracting, Inc. seeks an Administrative Project Specialist to join on a full-time contract basis. This role blends administrative duties with project support to keep initiatives on track.

The ideal candidate thrives in a fast-paced setting, excels at multitasking, and demonstrates strong organizational skills. The position offers flexible remote, hybrid, or onsite options; 40 hours weekly, competitive annual pay, and opportunities for progression within a collaborative team environment.

Qualifications

• Associate's or bachelor's degree in Business Administration, Project Management, or related field preferred.
• 2–4 years of experience in administrative support, project coordination, or office management roles.
• Strong proficiency with Microsoft Office Suite and project management software.
• Excellent communication, organization, and time-management skills.
• Keen attention to detail with the ability to handle sensitive information.
• Ability to work independently while juggling multiple priorities and meeting deadlines.
• Team player attitude with proactive problem-solving skills.

Responsibilities

• Coordinate and track administrative aspects of multiple projects, ensuring timelines and deliverables are met.
• Support project managers by preparing documentation, scheduling meetings, and maintaining calendar invites and project files.
• Draft, edit, and distribute reports, presentations, agendas, and meeting notes.
• Communicate clearly and professionally with internal teams, external partners, and stakeholders.
• Assist with gathering, analyzing, and organizing project data for status updates and decision-making.
• Process administrative tasks such as budgeting, procurement, and resource allocation as directed.
• Identify workflow bottlenecks and recommend process improvements for greater efficiency.
• Maintain accurate and confidential records, databases, and project logs.
• Monitor compliance with project guidelines, company policies, and regulatory requirements.
• Support onboarding and training of team members as needed for special projects.

Skills

MS Office Suite

Project management software

communication skills

time management

Education

Associate's or bachelor's in Business Administration or Project Management

Tools

Microsoft Office Suite

Project management software

Job description

Stella Contracting, Inc. seeks an Administrative Project Specialist to join on a full-time contract basis. This role blends administrative duties with project support to keep initiatives on track.

The ideal candidate thrives in a fast-paced setting, excels at multitasking, and demonstrates strong organizational skills. The position offers flexible remote, hybrid, or onsite options; 40 hours weekly, competitive annual pay, and opportunities for progression within a collaborative team environment.