Receptionist/Administrative Support

AppleOne Employment Services; Los Angeles (CA); On-site; USD 32,000 - 35,000; Full time

Job summary

AppleOne is seeking a polished Receptionist/Administrative Support professional for a high-visibility front desk role in Northridge, CA. You will greet visitors, manage badge access, coordinate mail and office supplies, and support multiple internal teams in a security-conscious environment.

You will use internal ticketing systems, Slack and standard office tech, maintain accurate records, and follow ITAR and confidentiality requirements.

Qualifications

• Support daily front desk reception, visitor management, and administrative coordination.
• Manage badge access, parking logistics, visitor records, and security-related front desk processes.
• Coordinate mail, shipping, office supplies, lobby organization, and internal communications.
• Use internal systems to track requests, communicate updates, and maintain accurate records.
• 3 or more years of receptionist, front desk, administrative support, or front office coordination experience.
• Strong organizational skills with excellent attention to detail and follow-through.
• Professional communication skills and a polished, customer-focused demeanor.
• Comfort using internal communication tools, ticketing systems, visitor management software, and standard office technology.
• Ability to follow site procedures, security protocols, and confidentiality requirements.
• Willingness to comply with ITAR-related requirements and sign a confidentiality agreement.
• Reliable, proactive, and able to manage multiple front desk priorities in a structured office environment.

Responsibilities

• Greet visitors, clients, contractors, and employees while providing a professional and welcoming front desk experience.
• Manage visitor logs, site badges, parking passes, garage validations, and after-hours access according to established security procedures.
• Process employee and contractor badge access requests through internal ticketing systems.
• Maintain a clean, organized lobby, reception area, and workroom to support a polished office environment.
• Manage incoming and outgoing small package mail, domestic shipping, and general office supply orders.
• Communicate catering deliveries, visitor arrivals, and internal updates through email, Slack, and other internal communication tools.

Skills

Front desk experience

Visitor management

Administrative coordination

Internal ticketing systems

Organizational skills

Professional communication

Office technology

Confidentiality & ITAR

Tools

Lenel

RightCrowd

SIM ticketing

Slack

Ticketing systems

Job description

Job Summary

We are seeking a professional Receptionist/Administrative Support professional for a high-visibility front desk role in Northridge, CA. This opportunity is ideal for an organized, polished, and dependable administrator who enjoys being the first point of contact for visitors, employees, vendors, and internal teams. This role supports a structured, security-focused business environment connected to technology, aerospace, and innovation. Candidates will join a collaborative office setting where professionalism, accuracy, confidentiality, and clear communication are highly valued. The position offers exposure to multiple internal teams, supportive leadership, and the opportunity to contribute to a positive, well-organized front office experience.

Key Responsibilities

• Greet visitors, clients, contractors, and employees while providing a professional and welcoming front desk experience.
• Manage visitor logs, site badges, parking passes, garage validations, and after-hours access according to established security procedures.
• Process employee and contractor badge access requests through internal ticketing systems.
• Maintain a clean, organized lobby, reception area, and workroom to support a polished office environment.
• Manage incoming and outgoing small package mail, domestic shipping, and general office supply orders.
• Communicate catering deliveries, visitor arrivals, and internal updates through email, Slack, and other internal communication tools.

Required Qualifications and Skills

• Support daily front desk reception, visitor management, and administrative coordination.
• Manage badge access, parking logistics, visitor records, and security-related front desk processes.
• Coordinate mail, shipping, office supplies, lobby organization, and internal communications.
• Use internal systems to track requests, communicate updates, and maintain accurate records.
• 3 or more years of receptionist, front desk, administrative support, or front office coordination experience.
• Strong organizational skills with excellent attention to detail and follow-through.
• Professional communication skills and a polished, customer-focused demeanor.
• Comfort using internal communication tools, ticketing systems, visitor management software, and standard office technology.
• Ability to follow site procedures, security protocols, and confidentiality requirements.
• Willingness to comply with ITAR-related requirements and sign a confidentiality agreement.
• Reliable, proactive, and able to manage multiple front desk priorities in a structured office environment.

Preferred Qualifications

• Experience supporting a secure office, corporate reception desk, aerospace, technology, defense, or regulated business environment.
• Familiarity with Lenel, RightCrowd, SIM ticketing, Slack, or similar visitor management and internal communication systems.
• Experience handling badge access, parking coordination, mailroom support, supply ordering, or facilities-related administrative tasks.
• Ability to remain calm, professional, and detail-oriented while managing visitors, requests, and time-sensitive front desk activity.

Compensation and Benefits

• Pay rate: $23.06 to $25.55 per hour.
• Schedule: Monday through Friday, 40 hours per week.
• Employment type: Temporary contract assignment.
• Assignment length: 2 to 3 months.
• Location: Northridge, CA.

Required Qualifications and Skills

• Support daily front desk reception, visitor management, and administrative coordination.
• Manage badge access, parking logistics, visitor records, and security-related front desk processes.
• Coordinate mail, shipping, office supplies, lobby organization, and internal communications.
• Use internal systems to track requests, communicate updates, and maintain accurate records.
• 3 or more years of receptionist, front desk, administrative support, or front office coordination experience.
• Strong organizational skills with excellent attention to detail and follow-through.
• Professional communication skills and a polished, customer-focused demeanor.
• Comfort using internal communication tools, ticketing systems, visitor management software, and standard office technology.
• Ability to follow site procedures, security protocols, and confidentiality requirements.
• Willingness to comply with ITAR-related requirements and sign a confidentiality agreement.
• Reliable, proactive, and able to manage multiple front desk priorities in a structured office environment.

Preferred Qualifications

• Experience supporting a secure office, corporate reception desk, aerospace, technology, defense, or regulated business environment.
• Familiarity with Lenel, RightCrowd, SIM ticketing, Slack, or similar visitor management and internal communication systems.
• Experience handling badge access, parking coordination, mailroom support, supply ordering, or facilities-related administrative tasks.
• Ability to remain calm, professional, and detail-oriented while managing visitors, requests, and time-sensitive front desk activity.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program: https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.