Receptionist/Administrator

AppleOne Employment Services; Irvine (CA); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Major medical

Dental

Vision

401k

Statutory sick pay

Job summary

AppleOne Employment Services in Irvine, CA is seeking a professional Receptionist/Administrator for a temp-to-hire opportunity in the residential and commercial construction industry. You will be the central point of contact in a busy office, supporting daily operations and helping keep administrative processes running smoothly.

The ideal candidate will bring strong communication, a positive attitude, and the ability to manage front office and administrative tasks with accuracy and

Qualifications

• Construction industry experience is preferred.
• Experience supporting project documentation, vendor inquiries, or office coordination in a construction, contractor, real estate, or related business environment is a plus.

Responsibilities

• Answer and direct incoming phone calls while maintaining a professional and helpful phone presence.
• Greet visitors, clients, vendors, and employees and provide a positive front office experience.
• Support office staff and management with filing, scanning, data entry, correspondence, reports, and general administrative tasks.
• Assist with scheduling, calendars, meeting coordination, and preparation of documents and spreadsheets.
• Maintain organized electronic and physical files, including construction-related paperwork and project documentation as needed.
• Respond to vendor and customer inquiries, order office supplies, and help maintain common office areas.

Job description

Job Summary

A professional and organized Receptionist/Administrator is needed for a temp-to-hire opportunity in Irvine, CA with a company in the residential and commercial construction industry. This role is ideal for someone who enjoys being the central point of contact in a busy office, supporting daily operations, assisting team members, and helping keep administrative processes running smoothly. This is a great opportunity for an administrative professional who values teamwork, dependable leadership, and a collaborative office environment. The ideal candidate will bring strong communication skills, a positive attitude, and the ability to manage a variety of front office and administrative responsibilities with accuracy and professionalism.

Key Responsibilities

• Answer and direct incoming phone calls while maintaining a professional and helpful phone presence.
• Greet visitors, clients, vendors, and employees and provide a positive front office experience.
• Support office staff and management with filing, scanning, data entry, correspondence, reports, and general administrative tasks.
• Assist with scheduling, calendars, meeting coordination, and preparation of documents and spreadsheets.
• Maintain organized electronic and physical files, including construction-related paperwork and project documentation as needed.
• Respond to vendor and customer inquiries, order office supplies, and help maintain common office areas.

Compensation and Benefits

• Pay range: $22 to $25 per hour.
• Job type: Temp-to-hire
• Location: Irvine, CA

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

Preferred Qualifications

• Construction industry experience is preferred.
• Experience supporting project documentation, vendor inquiries, or office coordination in a construction, contractor, real estate, or related business environment is a plus.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program: https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.