Administrative Coordinator

AppleOne Employment Services; Oceanside (CA); On-site; USD 28,000 - 34,000; Full time

Job summary

AppleOne Employment Services in Carlsbad, CA is seeking an Administrative Coordinator to join a growing organization. This full-time role offers an opportunity to transition to a permanent position with benefits.

Work Monday through Friday with a $20-25/hour DOE. Responsibilities include greeting visitors, supporting day-to-day HR administrative functions such as onboarding, personnel transactions, and compliance documentation; and assisting with scheduling, correspondence, and general office

Qualifications

• High School Diploma or GED required in the U.S.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Strong attention to detail, organizational skills, and the ability to maintain confidentiality.
• Excellent interpersonal and communication skills.
• Bilingual Spanish-speaking preferred.

Responsibilities

• Serve as the first point of contact for visitors, providing professional and courteous customer service.
• Support day-to-day HR administrative functions, including onboarding, personnel transactions, and compliance documentation.
• Assist with scheduling, correspondence, and general office administration to support HR and member service operations.

Skills

High School Diploma

Microsoft Office

Attention to detail

Organizational skills

Communication skills

Bilingual Spanish

Education

High School Diploma or GED (US)

Tools

Microsoft Office Suite

Job description

We are seeking an Administrative Coordinator to join a growing organization in Carlsbad, CA! This position offers the opportunity to transition to a permanent role with benefits.

Full time, Monday-Friday $20-25/hour DOE

Responsibilities:

• Serve as the first point of contact for visitors, providing professional and courteous customer service.
• Support day-to-day HR administrative functions, including onboarding, personnel transactions, and compliance documentation.
• Assist with scheduling, correspondence, and general office administration to support HR and member service operations.

Qualifications:

• High School Diploma or GED required in the U.S.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Strong attention to detail, organizational skills, and the ability to maintain confidentiality.
• Excellent interpersonal and communication skills
• Bilingual Spanish-speaking preferred

Microsoft Office, data entry, document preparation and formatting, professional phone and email etiquette, time management

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.