Project Administrator

AppleOne Employment Services; Atlanta (GA); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Major medical benefits

Dental

Vision

401(k)

Statutory sick pay

Job summary

AppleOne Employment Services is seeking a Project Administrator / Office Manager in Atlanta to handle daily office operations and provide project support to managers and teams.

The role acts as a liaison with building services, vendors, IT, and other departments to ensure smooth operations while promoting a culture of safety and compliance with company standards.

Qualifications

• Strong organizational and multitasking abilities with high attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams).
• Ability to handle multiple priorities in a fast-paced environment.
• Experience coordinating with vendors, facilities, and IT teams preferred.

Responsibilities

• Maintain a safe, organized, and professional office environment to support efficient operations.
• Act as the primary contact for office operations, coordinating with building management, facilities, vendors, and IT.
• Manage office resources including supplies and equipment to ensure availability.
• Support managers with scheduling, document prep, meetings, and tracking actions.
• Coordinate meeting and event logistics, including space, catering, and setup.
• Promote safety by updating signage and supporting emergency drills and hazards.
• Collaborate with stakeholders on safety and facility concerns.
• Demonstrate a personal commitment to safety in all tasks and interactions.

Skills

Organizational skills

Multitasking

Communication skills

MS Office

Vendor coordination

Facilities coordination

Customer service

Tools

None

Job description

Qualifications

• Strong organizational and multitasking skills with excellent attention to detail.
• Excellent verbal and written communication skills.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Ability to manage multiple priorities in a fast-paced environment.
• Strong customer service and interpersonal skills.
• Experience coordinating with vendors, facilities, and technical support teams preferred.

Responsibilities

The Project Administrator / Office Manager is responsible for the day-to-day administration, organization, and operational support of the office. This role ensures a safe, efficient, and well-maintained work environment while providing administrative and project support to managers and teams. The position serves as a key liaison between employees, building services, vendors, IT support, and other departments to ensure business operations run smoothly. Safety is a top priority, and the incumbent is expected to promote and support a culture of safety by incorporating safe practices into all aspects of their work and maintaining compliance with company safety standards and emergency preparedness requirements.

Key Responsibilities

• Maintain a safe, organized, and professional office environment by ensuring workspaces, common areas, equipment, and supplies support efficient operations and comply with company safety standards.
• Serve as the primary point of contact for office operations, coordinating with building management, facilities, vendors, and IT to address maintenance needs, technology support, workspace readiness, and operational issues.
• Manage office resources, including supplies, equipment, printers, and related services, ensuring all materials and systems are stocked, functional, and available to support business needs.
• Support director, managers, and teams with administrative and project-related activities, including scheduling, document preparation, meeting coordination, and tracking action items and deliverables.
• Coordinate meeting and event logistics, including room reservations, catering, setup, and cleanup, to ensure a positive and professional employee experience.
• Promote a culture of safety by updating and maintaining safety and emergency signage, supporting emergency preparedness initiatives and drills, identifying workplace hazards, and incorporating safe work practices into all aspects of the role.
• Coordinate with building management and company stakeholders regarding safety-related issues and facility concerns.
• Demonstrate a personal commitment to safety by making safety a priority in every task, decision, and interaction, and by encouraging others to do the same.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

Benefits

• For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program: https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.