Receptionist - Bilingual (Spanish)

AppleOne Employment Services; Fremont (CA); On-site; USD 58,000 - 71,000; Full time

Job summary

AppleOne Employment Services is seeking an experienced Receptionist - Bilingual Spanish for a temp-to-hire opportunity in Fremont, CA. This role is ideal for a polished front office professional who provides exceptional service, keeps operations organized, and supports a busy administrative team.

The receptionist will manage multi-line calls, greet visitors, handle mail and supplies, and maintain a welcoming office.

Qualifications

• 3–5 years of receptionist or administrative office experience.
• Bilingual Spanish communication required.
• Proficient in Microsoft Word, Excel, and Outlook.
• Excellent verbal and written communication.
• Professional, friendly, reliable demeanor.
• Ability to multitask in a fast-paced environment.

Responsibilities

• Answer, screen, and forward calls using a multi-line phone system.
• Greet visitors and provide a positive front desk experience.
• Provide administrative support including copying, scanning, document handling, and high-volume mailings.
• Process incoming and outgoing mail, UPS shipments, deliveries, and office supply inventory.
• Operate and coordinate maintenance for office equipment, including service calls as needed.
• Help maintain an organized office environment, including common areas and kitchen organization.

Skills

Bilingual Spanish

Front desk

Customer service

Multitasking

Professional demeanor

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

MS Office Suite

Job description

Job Summary

A professional office in the insurance and benefits administration industry is seeking an experienced Receptionist - Bilingual Spanish for a temp-to-hire opportunity in Fremont, CA. This role is ideal for a polished, dependable front office professional who enjoys providing exceptional customer service, keeping office operations organized, and supporting a busy administrative team.

The Receptionist will serve as the first point of contact for callers, visitors, clients, guests, and employees. This position offers the chance to work in a stable, service-focused environment where professionalism, teamwork, accuracy, and reliability are valued. Candidates who thrive in a fast-paced office, enjoy helping others, and take pride in creating a welcoming and organized workplace will be well suited for this opportunity.

Key Responsibilities

• Answer, screen, and forward calls using a multi-line phone system while maintaining a courteous and professional tone.
• Greet visiting clients, guests, and employees and provide a positive front desk experience.
• Provide administrative support including copying, scanning, document handling, and high-volume mailings.
• Process incoming and outgoing mail, UPS shipments, deliveries, and office supply inventory.
• Operate and coordinate maintenance for office equipment, including service calls as needed.
• Help maintain an organized office environment, including common areas and kitchen organization.

Compensation and Benefits

• Salary: $64,480 per year.
• Job Type: Temp-to-Hire.
• Location: Fremont, CA.

Required Qualifications and Skills

• Manage front desk reception, visitor greeting, and multi-line phone coverage.
• Support daily administrative tasks, document handling, mail processing, and office organization.
• Coordinate office supplies, equipment needs, shipments, deliveries, and high-volume mailing projects.
• Maintain a professional, welcoming, and reliable office presence in a fast-paced environment.
• Minimum of 3 to 5 years of receptionist or administrative office experience required.
• Bilingual Spanish communication skills required.
• Proficiency with Microsoft Office, including Word, Excel, and Outlook.
• Outstanding verbal and written communication skills.
• Strong people skills with a friendly, courteous, and professional demeanor.
• Ability to organize work, set priorities, multitask, and complete assignments with minimal supervision.
• Detail-oriented, accurate, dependable, and able to meet deadlines.
• Able to evaluate and prioritize calls, use independent judgment, and take appropriate action.
• Positive team player with a motivated, self-starting approach.
• Proven excellence in attendance, punctuality, and reliability.
• Able to work well under pressure while maintaining a calm and professional attitude.
• Ability to sit for extended periods, stand, walk, bend, stoop, reach, use a keyboard, view a computer screen, and operate telephone equipment.
• Ability to lift, push, or pull up to 25 pounds.

Preferred Qualifications

• Experience in insurance, benefits administration, third-party administration, healthcare benefits, or union health and welfare environments.
• Prior experience handling high-volume mailings, UPS shipments, office supply coordination, or mailroom-related duties.
• Forward-thinking, outgoing personality with a strong commitment to customer service and office professionalism.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.