Administrative Assistant

AppleOne Employment Services; Mission Viejo (CA); On-site; USD 48,000 - 52,000; Full time

Benefits offered by this job

Notary Public certification

Job summary

AppleOne Employment Services in Mission Viejo, CA seeks an Administrative Assistant for a temp-to-hire role supporting a busy home building, construction, and land development office.

The ideal candidate brings 2–3 years of administrative experience, mastery of MS Word/Excel/Outlook, 65 WPM typing, and strong organizational and communication skills. This position offers a structured daytime schedule and meaningful long‑term potential.

Qualifications

• Minimum 2–3 years of administrative experience.
• Proficiency in Microsoft Word, Excel, Outlook and Dropbox.
• Typing speed of at least 65 WPM with transcription experience.
• Excellent written and verbal communication with strong grammar and proofreading.
• Strong organizational skills and attention to detail; ability to manage competing priorities.
• Ability to work independently and take initiative in a fast-paced office.
• Positive, can-do attitude with a team-oriented approach.

Responsibilities

• Provide day-to-day administrative support to team members in a busy professional office environment.
• Maintain, organize, and update files, records, construction documents, and title-related documents.
• Transcribe recorded communications accurately and efficiently.
• Manage correspondence, scheduling, document preparation, and general office tasks.
• Use Microsoft Word, Excel, Outlook, and Dropbox to prepare documents, track information, and communicate effectively.
• Support multiple team members and projects while maintaining accuracy, confidentiality, and attention to detail.

Skills

65_WPM_Typing

MS_Word

MS_Excel

MS_Outlook

Dropbox

Strong_communication

Organization

Independence

Team_orientated_Attitude

Tools

Dropbox

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Job Summary

We are seeking a reliable and detail-oriented Administrative Assistant for a temp-to-hire opportunity in the Mission Viejo/Ladera Ranch, CA area. This role supports a busy home building, construction, and land development office where accuracy, organization, communication, and follow-through are essential.

The Administrative Assistant will work closely with multiple team members to help keep documents, schedules, correspondence, records, and office workflows organized and on track. This is an excellent opportunity for someone who enjoys variety, takes pride in being dependable, and thrives in a professional, team-focused environment.

This office offers supportive leadership, a business casual setting, and long-term potential for the right candidate. The ideal person will bring a positive attitude, strong administrative skills, and the ability to stay organized while supporting multiple priorities in a fast-paced environment.

Key Responsibilities

• Provide day-to-day administrative support to team members in a busy professional office environment.
• Maintain, organize, and update files, records, construction documents, and title-related documents.
• Transcribe recorded communications accurately and efficiently.
• Manage correspondence, scheduling, document preparation, and general office tasks.
• Use Microsoft Word, Excel, Outlook, and Dropbox to prepare documents, track information, and communicate effectively.
• Support multiple team members and projects while maintaining accuracy, confidentiality, and attention to detail.

Compensation and Benefits

• Salary range: $47,840 to $52,000 per year.
• Job type: Temp-to-hire.
• Schedule: Monday through Friday, 8:00 AM to 5:00 PM, with a 1-hour lunch.
• Dress code: Business casual.

Required Qualifications and Skills

• Provide administrative support across office operations, communications, scheduling, and documentation.
• Maintain organized files, records, construction documents, and title-related paperwork.
• Accurately transcribe recorded communications.
• Support multiple team members and projects in a busy professional environment.

• Minimum 2 to 3 years of administrative experience required, with 3 to 5 years of experience strongly aligned with this role.
• Proficiency in Microsoft Word, Excel, Outlook, and Dropbox required.
• Minimum typing speed of 65 WPM with transcription experience required.
• Excellent written and verbal communication skills, including strong grammar and proofreading ability.
• Strong organizational skills, attention to detail, and ability to manage competing priorities.
• Ability to work independently, take initiative, and maintain professionalism in a fast-paced office.
• Positive, can-do attitude with a team-oriented approach.

Preferred Qualifications

• Experience in home building, construction, land development, or a related industry.
• Familiarity with construction documents or title documents.
• Notary Public certification.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.