Reception and Client Services Coordinator

Homestead Title Co LLC; Madison (WI); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Supportive team environment

Opportunity to grow within the industry

Retirement and vacation benefits

Job summary

Homestead Title Co LLC in Madison, Wisconsin is searching for a Reception and Client Services Coordinator to be the welcoming face of our office. The ideal candidate should thrive in a fast-paced environment, enjoy working with others, and ensure smooth operations behind the scenes.

You will greet clients, manage office calendars, and assist the title and closing team with administrative tasks. We offer a full-time role with competitive compensation and growth opportunities.

Qualifications

• Highly organized with strong attention to detail.
• Ability to multitask and prioritize in a busy office environment.
• Proficiency in Microsoft Office applications.

Responsibilities

• Greet and assist clients and visitors professionally.
• Manage and reconcile office calendars for accurate scheduling.
• Support title and closing team with administrative tasks.

Skills

Organizational skills

Attention to detail

Microsoft Office proficiency

Multitasking ability

Job description

Homestead Title is looking for a friendly, organized, detail-oriented Reception and Client Services Coordinator to be the welcoming face of our office. This role is perfect for someone who thrives in a fast-paced environment, enjoys working with people, and takes pride in keeping things running smoothly behind the scenes.

Responsibilities

• Greeting and assisting clients, visitors, and staff with a warm and professional demeanor
• Answering and directing incoming phone calls and responding to general inquiries
• Managing and reconciling office calendars to ensure accurate scheduling
• Handling incoming and outgoing mail and coordinating delivery services
• Assisting our title and closing team with administrative functions
• Creating and preparing slideshows for our closings

Qualifications

• Highly organized with strong attention to detail
• Ability to multitask and prioritize in a busy office environment
• Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint)
• Prior experience in a receptionist, administrative, or customer service role preferred
• Experience in title, real estate, or a related field is a plus but not required

What We Offer

• Full-time position with a supportive team environment
• Opportunity to grow within the title industry
• Retirement, vacation, and competitive compensation