Receptionist and Administrative Assistant

Personnel Resources, Inc.; Dothan (AL); On-site; USD 26,000 - 38,000; Full time

Benefits offered by this job

Health insurance

Retirement plan eligibility

Paid time off

Professional growth opportunities

Job summary

Personnel Resources, Inc. is seeking a professional Receptionist/Administrative Assistant to provide front-desk support and assist attorneys and staff with administrative tasks in a real estate closing environment.

You will greet clients, answer calls, schedule meetings, manage files, handle invoicing, and support closing-related activities while maintaining confidentiality and accuracy. This full-time role emphasizes organization, communication, and professional demeanor in a legal office

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Previous law office, title company, real estate, professional office, or customer service experience preferred.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Word, Outlook, and Excel.
• Ability to prioritize multiple tasks and meet deadlines.
• Professional demeanor and strong customer service skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Greet clients, visitors, and vendors in a professional manner.
• Answer and direct incoming calls and assist with general inquiries.
• Schedule appointments and conference rooms.
• Manage mail, packages, and courier deliveries.
• Open and maintain client files and assist with scanning, filing, copying, and data entry.
• Process client payments and assist with invoicing.
• Organize real estate closing files and assist with closing-related administrative tasks.
• Assist with title insurance policies and post-closing packages.
• Maintain accurate records and handle confidential information appropriately.
• Provide general administrative support to attorneys and staff.

Skills

Customer service

Excellent communication

Organizational skills

Multitasking

Discretion with confidential info

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Word

Outlook

Excel

Job description

We are seeking a professional, organized, and customer-focused Receptionist/Administrative Assistant to join our team. This position will provide front-desk support, assist attorneys and staff with administrative tasks, and support our real estate closing department.

Responsibilities

• Greet clients, visitors, and vendors in a professional manner.
• Answer and direct incoming calls and assist with general inquiries.
• Schedule appointments and conference rooms.
• Manage mail, packages, and courier deliveries.
• Open and maintain client files and assist with scanning, filing, copying, and data entry.
• Process client payments and assist with invoicing.
• Organize real estate closing files and assist with closing-related administrative tasks.
• Assist with title insurance policies and post-closing packages.
• Maintain accurate records and handle confidential information appropriately.
• Provide general administrative support to attorneys and staff.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Previous law office, title company, real estate, professional office, or customer service experience preferred.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Word, Outlook, and Excel.
• Ability to prioritize multiple tasks and meet deadlines.
• Professional demeanor and strong customer service skills.
• Ability to handle confidential information with discretion.

Benefits

• Competitive compensation
• Health insurance
• Retirement plan eligibility
• Paid time off and holidays
• Professional growth opportunities

Schedule

Full-time, Monday–Friday

Personnel Resources is an Equal Opportunity Employer.